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  • Open Comment Period: March 30 - April 13, 2015

    Mar 25, 2015 8:30 am3 views

    In this Open Comment: Section 16 - Sponsored Project Closeout

    The Federal Office of Management & Budget has issued new Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with new federal standards. The following are proposed updates relating to the sponsored project closeout process.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: February 10 - February 24, 2016

    Feb 10, 2016 8:30 am4 views

    In this Open Comment Period: Comply with Anti-Bribery Laws

    Welcome!
    In this open comment period the Office of Business and Financial Services and the University Ethics and Compliance Office present a proposed addition to the OBFS Policies & Procedures Manual - Comply with Anti-Bribery Laws.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014

    Sep 19, 2014 11:15 am4 views

    WELCOME!
    This new policy section is intended to formalize and enhance procedures for the administration of agency funds. The documents open for comment listed below address this need by establishing initial core requirements and processes for administration of fund type 9D ("Agency-Other") agency funds; they do not address student organization funds or payroll withholding agency funds. Subsequent additions to this section will be developed to address specific needs.

    Special Note: These policies require each unit to obtain a signed agreement with the owner of the funds before a new fund may be established. A plan to implement these policies for currently existing agency funds will be communicated in a separate announcement when they are released.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: May 4 - May 15, 2015

    May 4, 2015 8:30 am5 views

    In this Open Comment: Section 22 - Charge Self-Supporting Goods and Services to Sponsored Project Funds

    A new policy and procedure will be in place for charging self-supporting goods and services to sponsored project funds. This change is to comply with the new policy from the Federal Office of Management & Budget, titled "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (also called OMB Uniform Guidance). Please review the new section titled "Charge Self-Supporting Goods and Services to Sponsored Projects" and provide comments.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: August 19 - September 2, 2015

    Aug 19, 2015 8:30 am5 views

    In this Open Comment: Make a Donation in Support of Your Own Program

    Welcome!
    The Office of Business and Financial Services, Office of the Vice President for Research, and the University of Illinois Foundation are proposing updates to Section 11.7: Gifts and Endowments - Donations from Employees in Support of Their Own Programs, and the Employee Donor Agreement form. These modifications are being proposed due to a variety of reasons, including recent Illinois regulatory changes, and other factors. Proposed updates include:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: May 4 - May 13, 2016

    May 4, 2016 8:30 am8 views

    In this Open Comment Period: Section 16 - Sponsored Projects Cost Transfers

    Welcome!
    The Federal Office of Management & Budget (OMB) issued Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with these federal regulations. The following are proposed updates relating to sponsored project cost principles. This new policy topic section will replace Sections 16.1.2, 16.1.6, and 16.1.7.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 22 - July 2, 2015: Section 2: Agency Funds - Polices for Managing Fund Type 9D Funds (UPDATE)

    Jun 22, 2015 8:30 am10 views

    Please Note: The following paragraph is a proposed addition to the existing "Section 2: Agency Funds - Policies for Managing Fund Type 9D Agency Funds" subsection.

    Money Held for Individuals – The University will not hold personal funds of individuals as a fund type 9D agency fund unless addressed separately in University policy, such as in support of study abroad programs.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: July 15 - July 29, 2015

    Jul 15, 2015 10:00 am10 views

    In this Open Comment: Section 16 - Program Income

    Welcome!
    The Federal Office of Management & Budget has issued new Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with new federal standards. The following are proposed updates relating to program income.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 22 - July 2, 2015: Section 2: Agency Funds - Process a Transaction between the University and the Owner of an Agency Fund

    Jun 22, 2015 8:30 am11 views

    Before You Begin
    Transactions between the University and owners of agency funds held by the University must follow the same processes established for transactions between the University and other external parties, unless addressed elsewhere in University policy.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Determine the Need for an Agency Fund

    Sep 19, 2014 11:15 am11 views

    Begin
    To determine the need for an agency fund:

    • Consult Comply with Liaison Responsibilities for an Agency Fund to learn what your unit’s responsibilities are for agency funds.
    • Consult the flowchart: Determine the Need for an Agency Fund

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 2 - June 12, 2015

    Jun 2, 2015 8:30 am12 views

    In this Open Comment: Section 16 - Sponsored Project Subawards

    The Federal Office of Management & Budget has issued new Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with new federal standards. The following are proposed updates relating to the sponsored project subawards.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 22 - July 2, 2015: Section 2: Agency Funds - Expend Agency Funds on Behalf of Owner

    Jun 22, 2015 8:30 am12 views

    Please note that in addition to the policy, there is also a new form to review. Please use the link at the bottom to view the form.

    Before You Begin
    University units serving as liaisons between the University and owners of money held in agency funds are responsible for expending agency funds at the request of the fund owner. They accomplish this by submitting transactions to initiate the expenditure and retaining documentation needed to support the expenditure.  Since these funds are not owned by the University:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 22 - July 2, 2015

    Jun 22, 2015 8:30 am12 views

    WELCOME!
    In this Open Comment Period we present three proposed additions to the OBFS Policy & Procedures Manual - Section 2: Agency Funds. Two of these proposed additions - Process a Transaction between the University and the Owner of an Agency Fund and Expend Agency Funds on Behalf of Owner are new topics for the section. All three processes apply to General Purpose agency fund type 9D.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: March 9 - March 23, 2015

    Mar 9, 2015 8:30 am13 views

    In this Open Comment: Section 8 - Determine the Allowability of Specific Expenditures

    Campus administrative and other units are requesting policy and procedures that would authorize the University to make sponsorship payments and financial assistance awards to outside entities under certain circumstances. Current policy addresses gifts, donations, fundraising, and membership payments, but does not cover sponsorships or grants of University funds to outside entities. We are adding a new language to Section 8 - Determine the Allowability of Specific Expenditures that will clarify the circumstances in which these payments will be permissible.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: April 27 - May 6, 2016

    Apr 27, 2016 8:30 am13 views

    In this Open Comment Period: Updates to Section 7.6 - The Purchasing Card and Section 15: Travel

    The Office of Business and Financial Services (OBFS) proposes to update policies and procedures related to the P-Card and T-Card. A synopsis of the proposed changes is listed below, along with PDF documents that include updated content. You will find the significant changes outlined with a red box.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 5 - June 16, 2015

    Jun 5, 2015 8:30 am14 views

    In this Open Comment: New Contract for Procurement of Services under $10,000

    The Office of Business and Financial Services (OBFS) is planning to replace the Professional & Artistic under $5000 Contract Template with a new Procurement of Services under $10,000 contract template. This template is for non-recurring purchases that allows the Department Head to sign the unmodified template as a Comptroller Delegate and submit the contract for payment through Travel Expense Management (TEM).

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Return Agency Funds to the Owner

    Sep 19, 2014 11:15 am19 views

    Before You Begin 
    The owner of non-University funds that are held by the University in an agency fund may request a partial or total return of funds as needed or at the termination of the agency fund relationship between the owner and the University. Payments to return agency funds to the owner may not be disbursed to a non-resident alien without prior written approval of the Office of University Payroll and Benefits. Once the funds are returned to the owner, the University is not responsible for any tax or other reporting associated with the use of the withdrawn funds.

    The liaison unit is responsible for submitting the proper documents to process the withdrawal of funds.

    Begin 
    To return agency funds to the owner, the liaison unit must:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Request Approval for an Agency Fund

    Sep 19, 2014 11:15 am19 views

    Please note that in addition to the policy, there is also a prospective update to the "Banner Fund, Program, Index Code Request" form. Please use the link at the bottom to view the form.

    Before You Begin
    Your campus OBFS executive officer and University Accounting and Financial Reporting (UAFR) must approve establishing an agency relationship before receiving the deposits of money owned by others and held by the University as an agent.

    Acquaint yourself with the information in Policies for Managing Agency Funds.

    As a non-University unit, the owner is not entitled to the privileges of University units.

    Begin
    To request approval for an agency fund:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Comply with Unit Liaison Responsibilities for an Agency Fund

    Sep 19, 2014 11:15 am22 views

    Please note that in addition to the policy, there is also a prospective update to the "Request to Return to Owner Funds Held by the University as Fiscal Agent" form. Please use the link at the bottom to view the form.

    Before You Begin
    A University unit must serve as liaison between the University and the owner of money held in an agency fund. The liaison unit serves as the University’s official contact with the owner and is responsible for oversight of the Banner fund that provides a record of the owner’s financial transactions and balances. Consult Policies for Managing Agency Funds.

    If your unit will receive cash as part of your liaison responsibilities, you must be a cash handling unit. For additional information, consult Obtain Approval as a Cash Handling Unit.

    Begin
    To comply with liaison responsibilities for an agency fund:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: August 3 - August 12, 2016

    Aug 3, 2016 8:30 am26 views

    In this Open Comment Period: Section 22 - Collect and Report Sales and Use Tax

    Welcome!
    In this Open Comment Period we present updated policy and procedural information for collecting and reporting sales and use tax, in Section 22: Self-Supporting/Revenue Generating Activities. These updates reflect customer input and provide changes to help address common questions and clarify existing requirements.

    In addition, the updated policy will now reflect uniform reporting requirements among the three campuses.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: March 18 - March 27, 2020

    Mar 18, 2020 8:30 am28 views

    Relinquishing Gifts to an External Institution

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning March 18th and closing March 27th at 5 p.m. CT, to present updates to existing gift relinquishment policies in Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.4 Relinquishing Gifts to an External Institution and replace existing subsection 11.4 Transfer of Gifts to Another Institution.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: April 27 - May 8, 2015

    Apr 27, 2015 8:30 am32 views

    In this Open Comment: New Process for Amazon Purchases

    On February 1, 2015, Amazon started charging state of Illinois sales tax on purchases made by all Illinois customers. Because the University is exempt from Illinois sales tax, any business related Amazon purchases made by University units should not be charged Illinois sales tax. To accommodate this exemption and avoid unintended misuse of the University's state of Illinois sales tax exemption for personal Amazon purchases, the University proposes to establish a centrally managed Amazon business account for University-wide use.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: May 4 - May 15, 2020

    May 4, 2020 8:30 am42 views

    Accounting for Fundraising and Development Expenses

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 4th and closing March 15th at 5 p.m. CT to present updates to an existing gift policy within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.6 Accounting for Fundraising and Development Expenses and replace existing subsection 11.6 Coding of Fundraising Costs.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 14 - May 28, 2019

    May 14, 2019 8:30 am42 views

    Welcome to the Office of Business and Financial Services Open Comment Blog!

    The Office of Business and Financial Services is hosting an open comment period, beginning May 14 and closing May 28 at 5 p.m. CT. In this open comment period a new policy, 8.6.12 Participant Support Costs, and corresponding process information are presented.

    The National Science Foundation (NSF), the U.S. Department of Energy, the U.S. Department of Education, other federal agencies, and non-governmental organizations provide funding to support participation in Outreach programs in underserved areas and populations, promote STEM activities, bring together experts, students and faculty, and promote participation in workshops, conferences, meetings, training, symposia, etc. Multiple departments receive funding from these agencies and organizations. When departments pay participants in these supported activities, the payments are designated Participant Support Costs.

    The proposed new policy and procedure will detail how payments made to participants of outreach programs and other supporting activities by the University of Illinois System are treated. The additional guidance on the Participant Support Costs webpage contains IRS reporting information, and instructions for how to process transactions.

    The new policy will be found in Section 8 Payments and Reimbursements of Business and Financial Policies and Procedures Manual, the new process information will be found under the Payments to Non-Employees and Payments to Students webpages.

    Please review the policy and provide feedback.

  • 8.6.14 Electronic Program Codes as an Alternative Payment Method - Open Comment Period: October 16 - October 27, 2023

    Sep 15, 2023 9:00 am44 views

    The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for 8.6.14 Electronic Codes as an Alternative Payment Method. 8.6.14 provides that eCodes are allowed as an alternative payment method. All applicable requirements and restrictions under 8.6.4 Request Payment for Cash Gifts, Prizes, and Awards and 8.6.10 Request Incentive Payment for Activity Participation apply.

    The use of eCodes is limited.

    • A recipient may not receive a single eCode or cumulative eCodes that equal or exceed $200 in a calendar year.
    • Foreign national nonresident aliens cannot be paid with eCodes. Payments to Foreign Nationals provides instructions on processing payments. 
    • University employees may not be paid by eCode for work-related duties (e.g., thank you gift, etc.).

    Files

    Contact

    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at obfspolicies@uillinois.edu.

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Policies for Managing Fund Type 9D Agency Funds

    Sep 19, 2014 11:15 am44 views

    If your unit needs to act as an agent to hold non-University funds for an external entity (called the“owner”), you may need to create an agency fund. The chart below provides examples:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 21 - June 24, 2016

    Jun 21, 2016 8:30 am49 views

    In this Open Comment Period: Section 16 - Sponsored Projects Cost Transfers

    Welcome!
    In this Open Comment we present redesigned policy and procedural information for the policy topic Sponsored Projects Cost Transfers, in Section 16: Grants and Research Contracts, which will replace existing campus supplements 16.1.2, 16.1.6, and 16.1.7. The redesigned topic includes Cost Transfers policies, procedural steps for how to Process Cost Transfers for Sponsored Projects, and information on Types of Cost Transfers, Cost Transfers Principles and Expectations, Policy Exceptions, and Frequently Asked Questions.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: June 24 - July 8, 2015

    Jun 24, 2015 8:30 am51 views

    In this Open Comment: Mobile Communications Policy Changes

    Welcome!
    In this open comment period we present proposed updates to policy and procedures for mobile communications. Changes to the policy and procedures include:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: April 25 - May 9, 2014

    Apr 22, 2014 8:30 am56 views

    In this Open Comment: Section 12 - Dispose of Unneeded Equipment

    We have revised this Property Accounting policy to clearly identify OBFS and unit responsibilities for proper treatment of unneeded University-owned equipment. The revised policy will help units understand and comply with the requirements of the IL Administrative Code when deeming equipment (and certain types of collections) "unneeded."

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • 16 Grants and Research Contracts - Open Comment Period: November 01 - November 14, 2023

    Nov 1, 2023 9:00 am58 views

    The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for updates to the section 16 Grants and Research Contracts from November 1 to November 14, 2023.

    Highlights Include:

    • Name of section 16 changed from Grants and Research Contracts to Sponsored Programs
    • New policy format, including uniquely numbering the policies and related content (e.g., FAQs, Additional Resources)
    • Updated names to provide consistent references (e.g., unit business office, university)

    Files

    Contact

    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at obfspolicies@uillinois.edu.

  • Open Comment Period: February 11 - February 18, 2019

    Feb 11, 2019 8:30 am59 views

    Cash Advances - Section 8 and 15

    Welcome to the Office of Business and Financial Services Open Comment Blog!

    The Office of Business and Financial Services is hosting an open comment period, beginning Feb. 11 and closing Feb. 18 at 5 p.m. CT. In this open comment period updates to Cash Advance policies, are proposed.

    The updates presented are to existing cash advance policies, 8.3.1, 8.3.2, 8.4.1, 8.4.2, 8.4.3, 8.4.4, 8.4.5, 8.4.6, 15.1.1, 15.1.2. 15.1.3 and 15.1.4. These changes clarify current policy expectations and provide additional procedural instructions and guidance. In addition to updates and clarifications, this open comment period introduces a new Expense type, “Human Subject”, under the Purpose of Advances. Human Subject advances were previously issued as a subcategory of a Program advance. The Travel Expense Management system (TEM) is being updated to reflect Human Subject as a unique expense type.

    Please review the policy and provide feedback.

  • Open Comment Period: June 11 - June 22, 2018

    Jun 11, 2018 8:30 am61 views

    9.3 Report Activity from Audits, Reviews, Consulting Engagements, and Attestation Services Provided by External Parties

    Welcome to the Office of Business and Financial Services Open Comment Blog!

    The University of Illinois System, Office of Business and Financial Services is opening comments on proposed policy, 9.3 Report Activity from Audits, Reviews, Consulting Engagements, and Attestation Services Provided by External Parties. This policy requires that units send any resulting draft or final work product received from an external audit-related provider to system offices staff each fiscal year.

    Please review the policy and provide feedback.

  • Open Comment Period: July 12 - July 26, 2017

    Jul 12, 2017 8:30 am61 views

    Welcome!

    In this Open Comment Period we present updated policy information for sponsored project effort reporting at the University of Illinois at Chicago.

    The details of the policies related to effort reporting and the procedures for certifying effort vary by university. The information posted in this blog post applies only to the University of Illinois at Chicago.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: March 26 - April 6, 2018

    Mar 26, 2018 8:30 am62 views

     Section 22 Self-Supporting/Revenue Generating - Service and Storeroom Activities

    Welcome to the Office of Business and Financial Services Open Comment Blog!

    The University of Illinois System, Office of Business and Financial Services is opening comments on proposed policy and procedural changes for Section 22 Self -Supporting/ Revenue Generating -Service and Storeroom Activities Section.

    The existing ‘campus supplement’ policies for services activities – 22.4, 22.4.1 & 22.4.2 – have been combined into one System-wide policy. This policy was designed to be consistent with the overarching Section 22 Self-Supporting/Revenue Generating Activities policy and federal requirements.

    Please review the policy and provide feedback.

  • Open Comment Period: November 14 - December 5, 2019

    Nov 14, 2019 8:30 am65 views

    Section 13 Accounting

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President and Comptroller is hosting an open comment period, beginning November 14th and closing December 5th at 5 p.m. CT, related to changes for Section 13 Accounting of the Business and Financial Policies and Procedures Manual.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 11 - May 24, 2022

    May 9, 2022 9:15 am67 views

    Open Comment Period: New Policy Section (15.3 – Motor Vehicle Accidents)

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning May 11th and closing May 24th) on the reporting to the Department of Central Management Services (CMS) of any motor vehicle accident involving employees acting within the scope or course of university business. 

    Highlights include:

    New policy combines the contents of three existing policies for better readability and application:

    Please review the proposed changes and provide feedback that will be considered before the new policy is published. 

    Contact: For questions contact the Policy Office at 312-585-9071 or obfspolicies@uillinois.edu.

  • Open Comment Period: July 23 - August 6, 2020

    Jul 23, 2020 8:30 am71 views

    Employee Donations for Programs Under the Perceived Control of the Employee

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning July 23rd and closing August 6th at 5 p.m. CT to present updates to an existing gift policy within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.7 Employee Donations for Programs Under the Perceived Control of the Employee and replace existing subsection 11.7 Make a Donation in Support of Your Own Program.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: March 15th - March 26th, 2021

    Mar 12, 2021 10:00 am75 views

    Section 11.13

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning March 15th and closing March 26th) to present updates for how to properly account for qualified sponsorships within Banner. 

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at or obfspolicies@uillinois.edu.

  • Open Comment Period: June 9 - June 23, 2017

    Jun 9, 2017 8:30 am75 views

    In this Open Comment Period: Section 4 - Process Employee Award Payments

    Welcome!

    In this Open Comment Period we present updated policy and procedural information for processing employee award payments.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: August 01 - August 15, 2018

    Aug 1, 2018 10:00 am76 views

    Property Accounting Transfer and Disposal Policies

    Welcome!

    The Office of Business and Financial Services is hosting an open comment period, beginning August 1 and closing August 15 at 5 p.m. CT, related to changes to Section 12 Property Accounting of OBFS Policies and Procedures.

    The following changes are being presented:

    Updating Section 4.3 Dispose of Unneeded Equipment Replacing 3.4 Transfer Sponsored Equipment to Another University with 12.3.4 Permanently Transfer Equipment with Researcher Replacing 3.5 Transfer Non-Sponsored Equipment to Another University with 12.3.5 Other Permanent Equipment Transfers

    Policies are being revised based on improved forms and instructions for requests of outbound equipment transfers.  Forms have been revised for clarity and completeness of information regarding the specifics of the outbound transfer and for improved data entry and electronic sharing. Instructions have been revised to better assist users with form contents and routing.  The outbound equipment transfer process has been improved to include review of the outbound equipment by University Export Control when warranted.  A new binding agreement between the University and the recipient institution is also being implemented and will be required prior to equipment leaving the University.

    The open comment period allows stakeholders to provide input and ask questions about specific policies that affect University of Illinois System business and their work. To review the changes and submit comments, visit the open comment website. Feedback may also be submitted directly via email at obfspolicies@uillinois.edu.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • 6.1.1 Open Comment Period: August 15 - August 21, 2023

    Aug 15, 2023 12:00 am77 views

    The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for Policy 6.1.1 Determine Minimum Insurance Requirements for Vendors from August 15 to August 21, 2023. This policy has updated risk tiers for contracts regarding: sharing and transfer of personal or sensitive data with outside entities, hazardous materials, and vehicle charters.

    Highlights include:

    • Contracts governing the sharing or transfer of personal / sensitive data (e.g., EU GDPR, HIPAA, FERPA, etc.) has moved from Medium to High Risk.
    • Contracts involving hazardous materials for various services (e.g., abatement, hauling, use, etc.) has moved from Medium to High Risk.
    • Contracts regarding Vehicle Charters has moved from Medium to High Risk.
    • The Tier 1 and Tier 2 insurance requirement documents have been updated.

    Files

    Contact

    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at obfspolicies@uillinois.edu.

  • 7.5 Open Comment Period: August 15 - August 21, 2023

    Aug 15, 2023 12:00 am78 views

    The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for Policy 7.5 Emergency Purchases from August 15 to August 21, 2023. This policy has added language defining when an emergency contract is deemed awarded and removed the requirement to have the contract in place before services are rendered in emergency situations.

    Highlights include:

    • Emergency contracts will be deemed awarded on the earliest date that:
      • A university communicates to a vendor when to start work
      • Contract is published on the Illinois Procurement Bulletin identifying the selected vendor
      • The contract is signed by both parties
    • Requirement to have a contract in place before emergency supplies or services are provided is waived in emergency cases where it becomes important for a transaction to be completed within a certain time.

    Files

    Contact

    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at obfspolicies@uillinois.edu.

  • Open Comment Period: March 11 - March 20, 2020

    Mar 11, 2020 8:30 am79 views

    Audits, Internal Control, and Business System Security

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning March 11th and closing March 20th at 5 p.m. CT, to present updates and additions to policies and procedures relating to audits, internal controls, unit head responsibilities for internal controls, segregation of duties, FCIAA, and business financial information security. The proposed policies are being presented as Section 9 - Audits, Internal Control, and Business System Security.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 21 - June 4, 2020

    May 20, 2020 8:30 am79 views

    Motor Vehicle Accidents

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 20th and closing June 3rd at 5 p.m. CT to present a new policy entry, Section 15.3 Motor Vehicle Accidents in the Business and Financial Policies and Procedures Manual. This new policy combines current policies, 15.3.1 Report an Accident Involving a University Vehicle, 15.3.2 Report an Accident Involving a Commercial Rental Vehicle, and 15.3.3 Report an Accident Involving a Personal Vehicle while on University Business.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: June 12 - 23, 2017

    Jun 12, 2017 8:30 am79 views

    In this Open Comment Period:

    7.7 – Procurement Conflicts of Interest

    Welcome!

    In this Open Comment Period we present new policy and procedural information to review information disclosed by employees under the Report of Non-University Activity process as well as financial information disclosed by vendors in accordance with Sections 50-13 and 50-35 of the Procurement Code to determine if a prohibited or potential conflict of interest exists.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: November 2 - November 13, 2020

    Nov 2, 2020 8:30 am84 views

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning November 2, 2020 and closing November 13, 2020 at 5 p.m. CT to present updates to existing gifts policies within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.8 Returning Funds to the University of Illinois Foundation (UIF) and replaces existing subsection Section 11.8 Return of Gift Funds to the University of Illinois Foundation.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: November 1 - November 12, 2022

    Nov 1, 2022 4:00 pm87 views

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 10/31/2022 and closing 11/11/2022) for policies contained within Section 15.4 University Motor Vehicles including 15.4.1 through 15.4.5. 

    Highlights include:

    • Unifies terminology for consistency across policies
    • Explains when specified driver authorization approvals are needed
    • Updates processes and contact information for renting University Motor Pool vehicles
    • Clarifies the responsibilities of units concerning unit (non-Motor Pool) vehicles

    Contact

    For questions contact the Policy Office at (312) 585-9071 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 28 - June 11, 2020

    May 28, 2020 8:30 am94 views

    Section 10 Cash Handling

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 28th and closing June 11th at 5 p.m. CT to present updates to Section 10 Cash Handling of the Business and Financial Policies and Procedures Manual.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: February 06 - 20, 2019

    Feb 6, 2019 8:30 am104 views

    Welcome!

    The Office of Business and Financial Services is hosting an open comment period, beginning February 6th and closing February 20th at 5 p.m. CT, related to changes to Section 13 Accounting of OBFS Policies and Procedures Manual.

    In this open comment period, we propose consolidating Identify a Non-Monetary Exchange, Methods of Valuing of Non-Monetary Exchanges and Report a Non-Monetary Exchange into one policy (Non-Monetary Exchanges). This consolidation will simplify the procedures, reduce redundant policy information, and provide clearer examples of non-monetary exchanges and their valuation.

    The open comment period allows stakeholders to provide input and ask questions about specific policies that affect University of Illinois System business and their work. To review the changes and submit comments, visit the open comment website. Feedback may also be submitted directly via email at obfspolicies@uillinois.edu.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: March 7 - March 18, 2022

    Feb 28, 2022 8:00 am105 views

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning March 7th and closing March 18th) on the management and accounting for facility use agreements (FUAs) and technical testing agreements (TTAs). 

    Highlights include:

    Definitions of FUAs and TTAs. Step-by-step procedures concerning the management and accounting for FUAs and TTAs including, but not limited to:Factors to consider (such as customer base and overhead costs) when calculating rates. Clarification on the proper fund type to use when accounting for these activities. Guidance on how to ensure the use of a correct revenue-generating contract template.Steps to follow to ensure proper accounting of revenue and expenses, including those related to overhead assessments. Comprehensive list of resources relating to FUAs and TTAs.

    Please review the proposed changes and provide feedback that will be considered before the new policy is published. 

    Contact: For questions contact the Policy Office at 312/585-9071 or obfspolicies@uillinois.edu.