blog posts

• Request Direct Payment for Approved Goods and Services

  Sep 10, 2018 8:30 am150 views

  Units may request direct payment for goods and services that are allowed on the Travel & Expense Management (TEM) Allowable Payments List. Items not contained in this list must be paid using other processes in accordance with the policies and procedures for such processes.

• Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Return Agency Funds to the Owner

  Sep 19, 2014 11:15 am19 views

  Before You Begin 
  The owner of non-University funds that are held by the University in an agency fund may request a partial or total return of funds as needed or at the termination of the agency fund relationship between the owner and the University. Payments to return agency funds to the owner may not be disbursed to a non-resident alien without prior written approval of the Office of University Payroll and Benefits. Once the funds are returned to the owner, the University is not responsible for any tax or other reporting associated with the use of the withdrawn funds.

  The liaison unit is responsible for submitting the proper documents to process the withdrawal of funds.

  Begin 
  To return agency funds to the owner, the liaison unit must:

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Request Approval for an Agency Fund

  Sep 19, 2014 11:15 am19 views

  Please note that in addition to the policy, there is also a prospective update to the "Banner Fund, Program, Index Code Request" form. Please use the link at the bottom to view the form.

  Before You Begin
  Your campus OBFS executive officer and University Accounting and Financial Reporting (UAFR) must approve establishing an agency relationship before receiving the deposits of money owned by others and held by the University as an agent.

  Acquaint yourself with the information in Policies for Managing Agency Funds.

  As a non-University unit, the owner is not entitled to the privileges of University units.

  Begin
  To request approval for an agency fund:

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Policies for Managing Fund Type 9D Agency Funds

  Sep 19, 2014 11:15 am44 views

  If your unit needs to act as an agent to hold non-University funds for an external entity (called the“owner”), you may need to create an agency fund. The chart below provides examples:

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Determine the Need for an Agency Fund

  Sep 19, 2014 11:15 am11 views

  Begin
  To determine the need for an agency fund:

  • Consult Comply with Liaison Responsibilities for an Agency Fund to learn what your unit’s responsibilities are for agency funds.
  • Consult the flowchart: Determine the Need for an Agency Fund

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Comply with Unit Liaison Responsibilities for an Agency Fund

  Sep 19, 2014 11:15 am22 views

  Please note that in addition to the policy, there is also a prospective update to the "Request to Return to Owner Funds Held by the University as Fiscal Agent" form. Please use the link at the bottom to view the form.

  Before You Begin
  A University unit must serve as liaison between the University and the owner of money held in an agency fund. The liaison unit serves as the University’s official contact with the owner and is responsible for oversight of the Banner fund that provides a record of the owner’s financial transactions and balances. Consult Policies for Managing Agency Funds.

  If your unit will receive cash as part of your liaison responsibilities, you must be a cash handling unit. For additional information, consult Obtain Approval as a Cash Handling Unit.

  Begin
  To comply with liaison responsibilities for an agency fund:

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: September 19 - October 3, 2014

  Sep 19, 2014 11:15 am4 views

  WELCOME!
  This new policy section is intended to formalize and enhance procedures for the administration of agency funds. The documents open for comment listed below address this need by establishing initial core requirements and processes for administration of fund type 9D ("Agency-Other") agency funds; they do not address student organization funds or payroll withholding agency funds. Subsequent additions to this section will be developed to address specific needs.

  Special Note: These policies require each unit to obtain a signed agreement with the owner of the funds before a new fund may be established. A plan to implement these policies for currently existing agency funds will be communicated in a separate announcement when they are released.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: October 24 - November 4, 2016

  Oct 24, 2016 8:30 am505 views

  In this Open Comment Period: Section 7.2 - Purchase Goods and Services
  

  Welcome!

  In this Open Comment Period we present updated policy and procedural information for purchasing goods and services, in Section 7.2 - Purchase Goods and Services.

  The changes were made to incorporate the requirements for small purchase competition now required under Section 4.2020 of the Higher Education Procurement Rules.  Additional changes are proposed throughout Section 7.2 to update all subsections. Updates also include a new Small Purchase Waiver form, and changes to the Electronic Services Purchased by P-Card form and Software Purchase by P-Card form.

  Adopted changes to Section 7.2 - Purchase Goods and Services will have an effective date of January 1, 2017.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: October 11 - October 22, 2021

  Oct 7, 2021 10:00 am109 views

  Section 19.4.1 Electronic Signatures

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 10/11/21 and closing 10/22/21) to present updates concerning the responsibility for maintaining verification records of documents with electronic signatures.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at or obfspolicies@uillinois.edu.

• Open Comment Period: October 02 - 16, 2018

  Oct 2, 2018 8:30 am301 views

  Welcome!

  In this Open Comment Period:

  Section 15 – Additional Resources for 15.2 Travel Card (T-Card)

  Prohibited T-Card Purchases

  In this Open Comment Period we present updated policy information for Prohibited T-Card Purchases.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: November 2 - November 13, 2020

  Nov 2, 2020 8:30 am84 views

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning November 2, 2020 and closing November 13, 2020 at 5 p.m. CT to present updates to existing gifts policies within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.8 Returning Funds to the University of Illinois Foundation (UIF) and replaces existing subsection Section 11.8 Return of Gift Funds to the University of Illinois Foundation.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: November 28 - December 9, 2022

  Nov 28, 2022 12:00 am125 views

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 11/28/22 and closing 12/09/22) for policy updates concerning a unit incurring expenses to lease, or provide a house stipend for, a residence or apartment used by employees in support of the Mission & Vision of the system.

  Highlights include:

  • Requirement to create a business case document explaining how the lease supports the Mission & Vision of the system and addressing how the lease of space benefits the unit in relation to its cost.
  • Procedure for a short term residence expense reimbursement (one year or less).
  • Procedure for a long term residence stipend (more than one year).

  Contact

  • questions contact the Policy Office at 312/585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: November 1 - November 12, 2022

  Nov 1, 2022 4:00 pm87 views

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 10/31/2022 and closing 11/11/2022) for policies contained within Section 15.4 University Motor Vehicles including 15.4.1 through 15.4.5. 

  Highlights include:

  • Unifies terminology for consistency across policies
  • Explains when specified driver authorization approvals are needed
  • Updates processes and contact information for renting University Motor Pool vehicles
  • Clarifies the responsibilities of units concerning unit (non-Motor Pool) vehicles

  Contact

  For questions contact the Policy Office at (312) 585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: November 19 - December 17, 2020

  Nov 19, 2020 8:30 am255 views

  Contracts

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 11/19/20 and closing 12/17/20) to present updates and additions to policies and procedures relating to contracts and the contracting process.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at or obfspolicies@uillinois.edu.

• Open Comment Period: November 15 - December 4, 2019

  Nov 15, 2019 8:30 am464 views

  Business Meals, Refreshments, and Alcohol

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President and Comptroller is hosting an open comment period, beginning November 15th and closing December 4th at 5 p.m. CT, to present updates to existing business meals, refreshments, and alcohol policies in Section 8 Payments and Reimbursements of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 8.1.1 Business Meals, Refreshments, and Alcohol.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: November 14 - December 5, 2019

  Nov 14, 2019 8:30 am65 views

  Section 13 Accounting

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President and Comptroller is hosting an open comment period, beginning November 14th and closing December 5th at 5 p.m. CT, related to changes for Section 13 Accounting of the Business and Financial Policies and Procedures Manual.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: May 5 - May 18, 2022

  May 5, 2022 9:30 am190 views

  Section 8.4.2 Electronic Codes for Human Subject Payments

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning May 5th and closing May 18th) for 8.4.2 Electronic Codes for Human Subject Payments. 

  Highlights include:

  • Availability of eCodes as a cash equivalent to incentivize human subject participation in research projects.
  • The eCode creation process including designating individuals responsible for payments related to the study.
  • Information required to be provided in back-up documents.

  Please review the proposed changes and provide feedback that will be considered before the new policy is published. 

  Contact: For questions contact the Policy Office at 312/585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: May 4 - May 15, 2020

  May 4, 2020 8:30 am42 views

  Accounting for Fundraising and Development Expenses

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 4th and closing March 15th at 5 p.m. CT to present updates to an existing gift policy within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.6 Accounting for Fundraising and Development Expenses and replace existing subsection 11.6 Coding of Fundraising Costs.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: May 4 - May 15, 2015

  May 4, 2015 8:30 am5 views

  In this Open Comment: Section 22 - Charge Self-Supporting Goods and Services to Sponsored Project Funds

  A new policy and procedure will be in place for charging self-supporting goods and services to sponsored project funds. This change is to comply with the new policy from the Federal Office of Management & Budget, titled "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (also called OMB Uniform Guidance). Please review the new section titled "Charge Self-Supporting Goods and Services to Sponsored Projects" and provide comments.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: May 4 - May 13, 2016

  May 4, 2016 8:30 am8 views

  In this Open Comment Period: Section 16 - Sponsored Projects Cost Transfers

  Welcome!
  The Federal Office of Management & Budget (OMB) issued Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with these federal regulations. The following are proposed updates relating to sponsored project cost principles. This new policy topic section will replace Sections 16.1.2, 16.1.6, and 16.1.7.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: May 28 - June 11, 2020

  May 28, 2020 8:30 am94 views

  Section 10 Cash Handling
  

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 28th and closing June 11th at 5 p.m. CT to present updates to Section 10 Cash Handling of the Business and Financial Policies and Procedures Manual.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: May 22 - June 5, 2023

  May 22, 2023 12:00 am825 views

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 05/22/23 and closing 06/05/23) for Headquarters and Travel Status. This policy has been updated to clarify when an employee is on travel status and define terms relating to the application of the policy.

  Highlights include:

  • Details concerning when an employee is on travel status.
  • When employee travel status begins and ends.
  • Fully remote employee reimbursement eligibility for occasional trips to campus.
  • Definitions of applicable terms.
  • Updated resources.

  Contact

  • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at (312) 585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: May 21 - June 4, 2020

  May 20, 2020 8:30 am79 views

  Motor Vehicle Accidents

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 20th and closing June 3rd at 5 p.m. CT to present a new policy entry, Section 15.3 Motor Vehicle Accidents in the Business and Financial Policies and Procedures Manual. This new policy combines current policies, 15.3.1 Report an Accident Involving a University Vehicle, 15.3.2 Report an Accident Involving a Commercial Rental Vehicle, and 15.3.3 Report an Accident Involving a Personal Vehicle while on University Business.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: May 17 - June 2, 2017

  May 17, 2017 8:30 am126 views

  In this Open Comment Period:

  Section 8 – Determine the Allowability of Specific Expenditures Financial Assistance and Sponsorship Payments to Outside Organizations

  Welcome!

  In this Open Comment Period we present updated policy and procedural information for processing financial assistance and sponsorship payments to outside organizations.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: May 14 - May 28, 2019

  May 14, 2019 8:30 am42 views

  Welcome to the Office of Business and Financial Services Open Comment Blog!

  The Office of Business and Financial Services is hosting an open comment period, beginning May 14 and closing May 28 at 5 p.m. CT. In this open comment period a new policy, 8.6.12 Participant Support Costs, and corresponding process information are presented.

  The National Science Foundation (NSF), the U.S. Department of Energy, the U.S. Department of Education, other federal agencies, and non-governmental organizations provide funding to support participation in Outreach programs in underserved areas and populations, promote STEM activities, bring together experts, students and faculty, and promote participation in workshops, conferences, meetings, training, symposia, etc. Multiple departments receive funding from these agencies and organizations. When departments pay participants in these supported activities, the payments are designated Participant Support Costs.

  The proposed new policy and procedure will detail how payments made to participants of outreach programs and other supporting activities by the University of Illinois System are treated. The additional guidance on the Participant Support Costs webpage contains IRS reporting information, and instructions for how to process transactions.

  The new policy will be found in Section 8 Payments and Reimbursements of Business and Financial Policies and Procedures Manual, the new process information will be found under the Payments to Non-Employees and Payments to Students webpages.

  Please review the policy and provide feedback.

• Open Comment Period: May 11 - May 24, 2022

  May 9, 2022 9:15 am67 views

  Open Comment Period: New Policy Section (15.3 – Motor Vehicle Accidents)

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning May 11th and closing May 24th) on the reporting to the Department of Central Management Services (CMS) of any motor vehicle accident involving employees acting within the scope or course of university business. 

  Highlights include:

  New policy combines the contents of three existing policies for better readability and application:

  • 15.3.1 Report an Accident Involving a University Vehicle
  • 15.3.2 Report an Accident Involving a Commercial Rental Vehicle
  • 15.3.3 Report an Accident Involving a Personal Vehicle while on University Business
  • Applicability of personal insurance coverage.
  • Information concerning insurance coverage for passengers.

  Please review the proposed changes and provide feedback that will be considered before the new policy is published. 

  Contact: For questions contact the Policy Office at 312-585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: May 1-15, 2019

  May 1, 2019 8:30 am115 views

  Equipment Reporting Threshold Policy Updates

  Welcome to the Office of Business and Financial Services Open Comment Blog!

  The Office of Business and Financial Services is hosting an open comment period, beginning May 1 and closing May 15 at 5 p.m. CT. In this open comment period updates to equipment reporting threshold policies are presented.

  The updates proposed are to existing threshold policies that reference equipment reporting threshold, 7.3, 12.1.2, 12.1.6, 12.1.7, 12.1.8, 12.3.7, 16 Sponsored Projects Cost Principles, and 16.1.4. These changes increase the equipment reporting threshold from $500 to $1000.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: March 9 - March 23, 2015

  Mar 9, 2015 8:30 am13 views

  In this Open Comment: Section 8 - Determine the Allowability of Specific Expenditures

  Campus administrative and other units are requesting policy and procedures that would authorize the University to make sponsorship payments and financial assistance awards to outside entities under certain circumstances. Current policy addresses gifts, donations, fundraising, and membership payments, but does not cover sponsorships or grants of University funds to outside entities. We are adding a new language to Section 8 - Determine the Allowability of Specific Expenditures that will clarify the circumstances in which these payments will be permissible.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: March 7 - March 18, 2022

  Feb 28, 2022 8:00 am105 views

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning March 7th and closing March 18th) on the management and accounting for facility use agreements (FUAs) and technical testing agreements (TTAs). 

  Highlights include:

  Definitions of FUAs and TTAs. Step-by-step procedures concerning the management and accounting for FUAs and TTAs including, but not limited to:Factors to consider (such as customer base and overhead costs) when calculating rates. Clarification on the proper fund type to use when accounting for these activities. Guidance on how to ensure the use of a correct revenue-generating contract template.Steps to follow to ensure proper accounting of revenue and expenses, including those related to overhead assessments. Comprehensive list of resources relating to FUAs and TTAs.

  Please review the proposed changes and provide feedback that will be considered before the new policy is published. 

  Contact: For questions contact the Policy Office at 312/585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: March 30 - April 13, 2015

  Mar 25, 2015 8:30 am3 views

  In this Open Comment: Section 16 - Sponsored Project Closeout

  The Federal Office of Management & Budget has issued new Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with new federal standards. The following are proposed updates relating to the sponsored project closeout process.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: March 26 - April 6, 2018

  Mar 26, 2018 8:30 am62 views

   Section 22 Self-Supporting/Revenue Generating - Service and Storeroom Activities

  Welcome to the Office of Business and Financial Services Open Comment Blog!

  The University of Illinois System, Office of Business and Financial Services is opening comments on proposed policy and procedural changes for Section 22 Self -Supporting/ Revenue Generating -Service and Storeroom Activities Section.

  The existing ‘campus supplement’ policies for services activities – 22.4, 22.4.1 & 22.4.2 – have been combined into one System-wide policy. This policy was designed to be consistent with the overarching Section 22 Self-Supporting/Revenue Generating Activities policy and federal requirements.

  Please review the policy and provide feedback.

• Open Comment Period: March 23 - April 21, 2017

  Mar 23, 2017 8:30 am2018 views

  In this Open Comment Period: Section 8 - Payments to Human Subjects and Section 18.10
  

  Welcome!

  In this Open Comment Period we present updated policy and procedural information for processing payments to human subjects, in Section 8 and Section 18.10.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: March 18 - March 27, 2020

  Mar 18, 2020 8:30 am28 views

  Relinquishing Gifts to an External Institution

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning March 18th and closing March 27th at 5 p.m. CT, to present updates to existing gift relinquishment policies in Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.4 Relinquishing Gifts to an External Institution and replace existing subsection 11.4 Transfer of Gifts to Another Institution.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: March 15th - March 26th, 2021

  Mar 12, 2021 10:00 am75 views

  Section 11.13

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning March 15th and closing March 26th) to present updates for how to properly account for qualified sponsorships within Banner. 

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at or obfspolicies@uillinois.edu.

• Open Comment Period: March 11 - March 20, 2020

  Mar 11, 2020 8:30 am79 views

  Audits, Internal Control, and Business System Security

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning March 11th and closing March 20th at 5 p.m. CT, to present updates and additions to policies and procedures relating to audits, internal controls, unit head responsibilities for internal controls, segregation of duties, FCIAA, and business financial information security. The proposed policies are being presented as Section 9 - Audits, Internal Control, and Business System Security.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: June 9 - June 23, 2017

  Jun 9, 2017 8:30 am75 views

  In this Open Comment Period: Section 4 - Process Employee Award Payments
  

  Welcome!

  In this Open Comment Period we present updated policy and procedural information for processing employee award payments.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 8 - June 21, 2022

  Jun 6, 2022 3:00 pm199 views

  The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning June 8th and closing June 21st) for a new policy outlining the proper way to process and account for postdoctoral fellowship payments within Banner. 

  Highlights include:

  • Definition of postdoctoral fellows and postdoctoral fellowships.
  • Ensuring postdoctoral fellows are aware of the applicable implications of receiving a postdoctoral fellowship payment (payment).
  • Types of payments (i.e., stipends and non-stipend).
  • Ensuring a valid accounting string (i.e., C-FOAP) is used to process payments.
  • Using the correct process to initiate the payment, which varies by university.

  Contact

  For questions contact the Policy Office at (312) 585-9071 or obfspolicies@uillinois.edu.

• Open Comment Period: June 5 - June 16, 2015

  Jun 5, 2015 8:30 am14 views

  In this Open Comment: New Contract for Procurement of Services under $10,000

  The Office of Business and Financial Services (OBFS) is planning to replace the Professional & Artistic under $5000 Contract Template with a new Procurement of Services under $10,000 contract template. This template is for non-recurring purchases that allows the Department Head to sign the unmodified template as a Comptroller Delegate and submit the contract for payment through Travel Expense Management (TEM).

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 2 - June 12, 2015

  Jun 2, 2015 8:30 am12 views

  In this Open Comment: Section 16 - Sponsored Project Subawards

  The Federal Office of Management & Budget has issued new Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with new federal standards. The following are proposed updates relating to the sponsored project subawards.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 24 - July 8, 2015

  Jun 24, 2015 8:30 am51 views

  In this Open Comment: Mobile Communications Policy Changes

  Welcome!
  In this open comment period we present proposed updates to policy and procedures for mobile communications. Changes to the policy and procedures include:

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 22 - July 2, 2015: Section 2: Agency Funds - Process a Transaction between the University and the Owner of an Agency Fund

  Jun 22, 2015 8:30 am11 views

  Before You Begin
  Transactions between the University and owners of agency funds held by the University must follow the same processes established for transactions between the University and other external parties, unless addressed elsewhere in University policy.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 22 - July 2, 2015: Section 2: Agency Funds - Polices for Managing Fund Type 9D Funds (UPDATE)

  Jun 22, 2015 8:30 am10 views

  Please Note: The following paragraph is a proposed addition to the existing "Section 2: Agency Funds - Policies for Managing Fund Type 9D Agency Funds" subsection.

  Money Held for Individuals – The University will not hold personal funds of individuals as a fund type 9D agency fund unless addressed separately in University policy, such as in support of study abroad programs.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 22 - July 2, 2015: Section 2: Agency Funds - Expend Agency Funds on Behalf of Owner

  Jun 22, 2015 8:30 am12 views

  Please note that in addition to the policy, there is also a new form to review. Please use the link at the bottom to view the form.

  Before You Begin
  University units serving as liaisons between the University and owners of money held in agency funds are responsible for expending agency funds at the request of the fund owner. They accomplish this by submitting transactions to initiate the expenditure and retaining documentation needed to support the expenditure.  Since these funds are not owned by the University:

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 22 - July 2, 2015

  Jun 22, 2015 8:30 am12 views

  WELCOME!
  In this Open Comment Period we present three proposed additions to the OBFS Policy & Procedures Manual - Section 2: Agency Funds. Two of these proposed additions - Process a Transaction between the University and the Owner of an Agency Fund and Expend Agency Funds on Behalf of Owner are new topics for the section. All three processes apply to General Purpose agency fund type 9D.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 21 - June 24, 2016

  Jun 21, 2016 8:30 am49 views

  In this Open Comment Period: Section 16 - Sponsored Projects Cost Transfers

  Welcome!
  In this Open Comment we present redesigned policy and procedural information for the policy topic Sponsored Projects Cost Transfers, in Section 16: Grants and Research Contracts, which will replace existing campus supplements 16.1.2, 16.1.6, and 16.1.7. The redesigned topic includes Cost Transfers policies, procedural steps for how to Process Cost Transfers for Sponsored Projects, and information on Types of Cost Transfers, Cost Transfers Principles and Expectations, Policy Exceptions, and Frequently Asked Questions.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 12 - 23, 2017

  Jun 12, 2017 8:30 am79 views

  In this Open Comment Period:

  7.7 – Procurement Conflicts of Interest
  

  Welcome!

  In this Open Comment Period we present new policy and procedural information to review information disclosed by employees under the Report of Non-University Activity process as well as financial information disclosed by vendors in accordance with Sections 50-13 and 50-35 of the Procurement Code to determine if a prohibited or potential conflict of interest exists.

  Please take a few moments to review this policy and submit your feedback. Thank you!

• Open Comment Period: June 11 - June 22, 2018

  Jun 11, 2018 8:30 am61 views

  9.3 Report Activity from Audits, Reviews, Consulting Engagements, and Attestation Services Provided by External Parties
  

  Welcome to the Office of Business and Financial Services Open Comment Blog!

  The University of Illinois System, Office of Business and Financial Services is opening comments on proposed policy, 9.3 Report Activity from Audits, Reviews, Consulting Engagements, and Attestation Services Provided by External Parties. This policy requires that units send any resulting draft or final work product received from an external audit-related provider to system offices staff each fiscal year.

  Please review the policy and provide feedback.

• Open Comment Period: July 29 - August 9, 2019

  Jul 29, 2019 8:30 am245 views

  Welcome to the Office of Business and Financial Services Open Comment Blog!

  The Office of Business and Financial Services is hosting an open comment period, beginning July 29 and closing August 9 at 5 p.m. CT. In this open comment period we present updates to the existing relocation assistance policies. The proposed updates are being presented as, 8.11 Relocation Payments. The open comment period allows stakeholders to provide input and ask questions about specific policies that affect University of Illinois System business and their work.

  Please review the policy and provide feedback.

• Open Comment Period: July 27 - August 7, 2020

  Jul 27, 2020 8:30 am123 views

  Fiscal Environment

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning July 27th and closing August 7th at 5 p.m. CT to present improvements to Section 1 of the Business and Financial Policies and Procedures Manual. The proposed revisions and simiplificaitons are being presented as, "1 Fiscal Environment". These updates will replace the existing policies found in, "1 Introduction to Business and Financial Functions at the University of Illinois".

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

• Open Comment Period: July 23 - August 6, 2020

  Jul 23, 2020 8:30 am71 views

  Employee Donations for Programs Under the Perceived Control of the Employee

  Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

  The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning July 23rd and closing August 6th at 5 p.m. CT to present updates to an existing gift policy within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.7 Employee Donations for Programs Under the Perceived Control of the Employee and replace existing subsection 11.7 Make a Donation in Support of Your Own Program.

  Please review the proposed changes and provide feedback.

  Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.