Starting Monday, June 8, 2026, updates to the Shared Unit Folder structure in EDDIE will improve how units organize and manage reports.
What Is a Shared Unit Folder?
A Shared Unit Folder is a centralized space within EDDIE where units can:
- Store reports
- Manage report content
- Share reports with authorized team members
These folders help ensure teams have a consistent and secure way to collaborate using enterprise data.
What’s Changing?
To improve organization and consistency across the system:
All shared unit folders will now live under a single parent folder:
“Shared Unit Folder”
Subfolders will follow a standardized naming convention:
Campus + Unit Name
Example: UIC College of Medicine
This update makes it easier to locate your unit’s reports and aligns folder structures across the university.
🔐 Understanding Access
Access to Shared Unit Folders is managed through Active Directory (AD) groups:
- Viewer access → View and run reports
- Publisher access → Create, edit, and save reports
✅ These groups control who can see and manage content in the folder
⚠️ Important:
- Folder access does not grant access to the underlying data
- Users must still have the appropriate data security permissions to run or refresh reports
💡 In short: You may see a report, but you’ll only see results if you have the right data access.
What This Means for You
If you currently:
- Create Reports
- Maintain reports
- Run reports from a Shared Unit Folder
You may need to adjust where you locate or manage your content within EDDIE.
Learn More
To help you navigate these changes, we recommend reviewing the step-by-step guide:
🔗 EDDIE – How to Create a Shared Unit Folder
https://answers.uillinois.edu/161600
This resource covers folder setup, access, and best practices to help you get started with the updated structure.
❓Questions?
If you have questions or need assistance, please contact:
📧 dsuss-AITS@mx.uillinois.edu
