In an effort to enhance efficiency and optimize our procurement practices, please consider the following tips and guidelines when requesting items through Amazon. These insights aim to facilitate smooth transactions while avoiding potential rejections in the procurement process.
Utilize iBuy for Initial Searches: Please ensure you first check iBuy for the desired items, as Amazon is designated as a secondary purchasing resource. Perform searches within specific catalogs for a more targeted approach. While the main search bar is valuable for exploring vendors and product types, it may not display all available options.
Prioritize Prime or Fulfilled by Amazon Options: Opt for Prime or Fulfilled by Amazon options as a best practice. Non-Prime alternatives from third-party vendors are likely to raise red flags during the approval process and may result in rejection.
Provide Comments for Approval: When placing orders on Amazon that require approval, utilize available comment sections to communicate essential information to the approval team. Include statements such as "Item is not available through current contracts" or specify the purpose of the request, especially if it is related to a grant.
Efficient Approval Times: Our goal is to respond to requests within 24 hours. While larger requests that necessitate additional research may take slightly longer, performing due diligence beforehand (refer to items 1-3) can help minimize waiting times.
Exclusion of Furniture Items: Amazon is not permitted for the procurement of furniture items such as chairs, desks, and tables. These products, often of lower quality, may not align with our commitment to sourcing durable, high-quality items. For assistance in finding quality furniture options adhering to university standards, please contact our team at UIamazonbusiness@uillinois.edu. In the event an ADA accommodation has been granted, please indicate such in the order justification notes.
Exclusion of Apple Products: Amazon is not permitted for the procurement of Apple products. Apple products are available from the CDW/Volunteer Supply Industries (VSI) Apple catalog, available on the Showcase under Diverse Suppliers and Computer & IT Suppliers in iBuy.
Exclusion of Exam Gloves: Amazon is not permitted for the procurement of exam, latex, or nitrile gloves. It is recommended to purchase these items either through the Fisher Scientific punchout catalog or a glove vendor, indicated by the Glove Vendor icon (yellow star) on their profile in iBuy.
Training Aids:
How to Find Prime Options on Amazon
How to Locate Rejected Order Notes
Remember, Amazon is a valuable tool that we can leverage responsibly. Should you have any inquiries about orders or locating specific items, please do not hesitate to reach out to our dedicated team.
