In an effort to enhance efficiency and optimize our procurement practices, please consider the following tips and guidelines when requesting items through Amazon. These insights aim to facilitate smooth transactions while avoiding potential rejections in the procurement process.
- Utilize iBuy for Initial Searches
Ensure you first check iBuy for the desired items, as Amazon is designated as a secondary purchasing resource. Perform searches within specific catalogs for a more targeted approach. While the main search bar is valuable for exploring vendors and product types, it may not display all available options.
- Prioritize Prime or Fulfilled by Amazon Options
Opt for Prime or Fulfilled by Amazon options as a best practice. Non-Prime alternatives from third-party vendors are flagged during the approval process and may result in rejection.
Provide Comments for Approval
When placing orders that require approval on Amazon, utilize available comment sections to communicate essential information to the approval team. Include statements such as "Item is not available through current contracts" or specify the purpose of the request, especially if it is related to a grant.
Efficient Approval Times
Our goal is to respond to requests within 24 hours. While larger requests that necessitate additional research may take slightly longer, performing due diligence beforehand (refer to items 1-3) can help minimize waiting times.
Exclusion of Furniture Items
Amazon is not permitted for the procurement of furniture items such as chairs, desks, and tables. These products, often of lower quality, may not align with our commitment to sourcing durable, high-quality items. For assistance in finding quality furniture options adhering to university standards, please contact our team at UIamazonbusiness@uillinois.edu.
Remember, Amazon is a valuable tool that we must leverage responsibly. Should you have any inquiries about orders or locating specific items, please do not hesitate to reach out to our dedicated team.
