blog posts Payloan Communication Nov 1, 2020 9:00 amUniversity Payroll & Benefits has updated and improved the procedures for the submission and approval of payloans. The new procedure took effect November 1, 2020.Requesting a Pay LoanA pay loan may be requested for eligible employees who will not get paid on the current scheduled pay date and a payroll adjustment cannot be submitted due to:Delayed new hire processing and job set-up, orJob changes not completed in BannerPay loans will not be approved for:Terminal vacation and sick leave payoutsPayroll for future pay periodsEligible employees are:Civil Service, Academic Professional, and FacultyEligible nonresident alien employees with a TCN or SSNNOTE: Extra Help and Student Employees are not eligible for a pay loan due to the length of appointments and sporadic schedules. Exceptions must be approved by the Senior Director/designee of University Payroll & Benefits.RequirementsUnits may request a pay loan for their employee equaling 60% of the gross wages or earnings that are delayed.HR Front End (HRFE) transaction must be started but not yet applied to Banner.Employee must be eligible (see requirements above).Unit will submit a Prior Underpayment Adjustment (PUA) in PARIS once the job is available.The pay loan amount will be deducted in full from the payroll adjustment for missed pay and any future salary or wage payments, if necessary.If the amount cannot be re-captured from the employee’s future salary or wages, UPB will charge the unit/department the loaned amount plus taxes or other required withholding.ProcessTo request a pay loan, the unit must complete the steps below:1. Acquire the Required DocumentsComplete the Request for Pay Loan Form and obtain signatures from both the department and the employee. Electronic signatures are acceptable. Save the signed form for upload into the Travel & Expense Management application (TEM).Supply HRFE support documentation. Take a screen print of the HRFE transaction including job details for each position you are requesting a payloan for. Save as a file(s) for upload into TEM.2. Submit an Expedited Payment Request (EPR) in the Travel & Expense Management application (TEM)A Power User must create the EPR on behalf of the employeeDocumentation must be uploaded and attached to the TEM transaction:Request for Pay Loan Form with signaturesScreen print of HRFE Transaction Page including Job DetailsApproved pay loans (EPRs) will be issued at 3:30 p.m. the following business dayContact:Questions or concerns regarding this change in process can be referred to University Payroll & Benefits Customer Service at firstname.lastname@example.org, Chicago (312) 996-7200, Urbana (217) 265-6363, Springfield (217) 206-7144.