Please forward this announcement to staff in your unit who may have a need for this information.
Users are reminded of the following deadlines and special instructions for processing journal vouchers and labor redistributions in July. It is extremely important that these instructions are followed to ensure the transactions are posted in the correct fiscal year.
Posting Banner Journal Voucher Transactions during July
Banner journal voucher forms (FGAJVCD, FGAJVCM, and FGAJVCQ) automatically default to the current calendar date as the transaction date. The transaction date determines the fiscal year of the journal voucher. During the month of July, in order for a transaction to post in FY22, you must manually change the transaction date to a June 2022 transaction date. Journal vouchers with a July 2022 transaction date will post in FY23.
All FY22 journal vouchers, including any JV feeders processed through Finance Feeder Front End or Xferprod, must be entered and approved into Banner by 5:00 p.m. on Friday July 15, 2022. After 5:00 p.m., users will not be able to complete the journal vouchers due to Banner year end security. Due to the time needed for entries to potentially go through approval queues we suggest that you get all journal vouchers and feeders submitted by 5:00 p.m. on Wednesday July 13, 2022. This will allow adequate time to ensure your entries are posted before the cutoff.
Labor Redistributions during July
Labor redistributions of FY22 payroll charges must be approved (the labor redistribution should be at disposition 60) in Banner:
- by 5 p.m. on July 7, 2022, to appear on the June FY22 preliminary statements
- by 5 p.m. on July 14, 2022, to appear on the June FY22 period 12 statements
Redistributions, excluding 2022 MN7 and 2022 BW15, must use a June transaction date to post in FY22. Labor redistributions involving accrued payroll 2022 MN7 or 2022 BW15 must follow special instructions in order for the entry to post in the appropriate fiscal year.
For further assistance on labor redistributions, refer to the Year-End Labor Redistribution Job Aid on the Fiscal Year-End Deadlines for Labor Redistributions web page.