Does your unit have any self-supporting, service plan, or custodial funds that you no longer need? If so, now would be a great time to consider terminating those funds. This would save you time and energy during year-end, as you won’t have to complete a Year-End Fact Sheet for these funds if they are successfully terminated by June. See below for a few tips to get started on this process:
- To submit a termination request, send an email to uas@uillinois.edu with a clear indication of which fund code you would like to terminate. Be sure to include the applicable chart, fund code, and title to ensure there is no confusion as to which C-FOAPAL segment code needs terminated. Providing a brief description of why you’d like to terminate the FOAPAL code would be helpful as well.
- Certain conditions must be met before the fund code can be terminated. For example, the fund code cannot be terminated until all ties to any of the following items are removed from the code. UAFR can assist you in identifying these items if needed:
- Open encumbrances
- Active payroll appointments or job positions
- Active detail codes
- Active P-Cards or T-Cards
- Finally, keep in mind that even if your fund code has a remaining surplus balance or deficit, you can still request termination of that fund code. Once we receive your termination request, the applicable UAFR staff will reach out to you to provide guidance on the proper way to address any remaining balance or deficit prior to termination.
Contact
If you have additional questions on this termination process, refer to UAFR’s Terminating FOAPAL Segments FAQs or reach out to the applicable fund code subject matter expert in UAFR’s Who to Ask list.