Does your unit have any fund, organization, or program (FOP) codes that are no longer needed? If so, now may be a good time to request termination of these codes. See below for more information:
- Terminating unused FOP codes (such as inactive self-supporting funds or program codes) helps maintain a cleaner accounting structure, simplifies monthly reconciliations, and reduces confusion when selecting accounting strings for transactions.
- Before submitting your termination request, you must first confirm that the FOP segment does not have any active connections to the items listed below. This can be done by reviewing the appropriate EDDIE dependency reports. These connections must be removed before the code can be terminated:
- Open encumbrances
- Active payroll appointments or job positions
- Active detail codes
- Active PCards or TCards
- To submit a termination request, email uas@uillinois.edu with the following information:
- The chart, code number, and title of the FOP segment you are requesting to terminate.
- A brief explanation of why the FOP segment is no longer needed. This helps us confirm that termination is appropriate.
- Finally, keep in mind that termination requests for fund codes can be sent to UAFR, even if the fund currently has a surplus or deficit. After receiving your request, UAFR will provide guidance on the appropriate steps needed to clear any remaining surplus or deficit prior to termination.
Contact
If you have questions about the termination process, feel free to contact us via phone (217-333-4568), email (uas@uillinois.edu), or the Business & Finance Who to Ask list.
