University Accounting & Financial Reporting offers a variety of courses every month. The courses below are offered through June.
To register or view dates and times for the courses listed below, please go to the OBFS Course Registration page, select your university, and click the course name.
FABweb Additions and Updates
FABweb is a critical tool in the management of a unit's fixed assets (equipment). Learn all the different ways FABweb is used to properly maintain equipment records:
- Complete new equipment records
- Record changes to equipment location
- Usage Status
- Add non-cash additions
This course also shows how FABweb interacts with Banner and how to find fixed assets information in Banner. In addition, this course discusses FABweb security as well as parent and children assets.
FABweb Transfers and Disposals
This course provides an overview of FABweb procedures you used to perform fixed asset interdepartmental transfers and disposals. In this course, you learn how to transfer an equipment record to another department. You also learn about the disposal process and how to dispose of equipment that no longer works or is no longer needed, as well as the process to document disposal of equipment that has been damaged beyond repair, lost, stolen or unable to be located.
Physical Inventory of Equipment
In this course, you will learn the process of conducting a physical inventory and the steps in verifying the biennial inventory. You will watch how to access the Biennial Inventory system and load your inventory list. This course covers inventory policies and procedures, and problem-solving. In addition, you will see how the Biennial Inventory mobile app can be used to help conduct your physical inventory.
Journal Voucher Processing – 3 Class Series
This optional course builds on the required Journal Voucher Processing Certification Track. It focuses on three components of a journal voucher:
- Preparing the information needed to accurately process a journal voucher.
- Using FGAJVCD, FGAJVCQ, FGAJVCM in Banner to successfully complete the data entry.
- Editing, reviewing and monitoring the journal voucher for successful completion.
NOTE: While the registration for the 3 classes is separate, all 3 classes must be taken in the same month.
- Series is June 17, 22 & 24
My-UI-Financials
My-UI-Financials is a financial report distribution tool where you can view all your financial and payroll information in one spot. You can drill down to see transaction details and open standard finance and payroll reports. You can provide others within your department access to My-UI-Financials to view the FOPs they are interested in instead of distributing paper copies. Join UAFR as we demonstrate My-UI-Financials, discuss how to get started and use it in your department.
FY21 Closing/FY22 Opening Procedures Webinar
The FY21 Closing/FY22 Opening Procedures webinar reviews the vast amount of information provided within the University of Illinois System's FY21 Closing/FY22 Opening Procedures document. The webinar includes representatives from University Payables, University Payroll & Benefits, Purchasing, and University Accounting & Financial Reporting. Topics covered in this webinar are:
- Identifying important year-end deadlines.
- Explanation of specific year-end processes and terminology.
- Tips to ensure proper accounting and how to avoid common errors during the year-end close process.
Individuals with financial and payroll responsibilities are strongly encouraged to attend!
To register, please go to the Webinar and Video-based Trainings webpage and click on “Year End Closing/Opening Procedures”.
Year-End Fact Sheet Webinar
The Year-End Fact Sheet webinar provides an overview of the year-end requirements for self-supporting and certain service plan funds. It will review the Fact Sheet application and the Fact Sheet Excel Attachment which are both used to report year-end adjustments, accruals and deferrals for areas such as:
- Accounts Receivable
- Inventory for Resale
- Publication Inventory
- Prepaid Expenses
- Accounts Payable
- Unearned Revenue
This webinar is strongly encouraged for all financial managers who are responsible for managing self-supporting and certain service plan funds, as well as anyone who submits Fact Sheets for their department.
To register, please go to the Webinar and Video-based Trainings page and click on “Year-End Fact Sheet”.
Year-End Fact Sheet Open Labs via Zoom
Do you need help completing the Year-End Fact Sheet for your self-supporting funds? Do you have questions about what to report? Bring your questions or issues regarding the Year-End Fact Sheet to this virtual open lab and receive assistance from the applicable subject matter experts within UAFR.
To register, please go to Course Registration, select your university, and click the “Year-End Fact Sheet Open Lab” under the “Accounting” section.
Contact
If you have questions about this UAFR training information, please contact Jason Bane at jabane@uillinois.edu or (217) 333-9243.
