Please forward this announcement to staff in your unit who may have a need for this information.
Users are reminded of the following deadlines and special instructions for processing journal vouchers and labor redistributions in July. It is extremely important that these instructions are followed to ensure the transactions are posted in the correct fiscal year.
Posting Banner Journal Voucher Transactions during July
Banner journal voucher forms (FGAJVCD, FGAJVCM, and FGAJVCQ) automatically default to the current calendar date as the transaction date. The transaction date determines the fiscal year of the journal voucher. During the month of July, in order for a transaction to post in FY20, you must manually change the transaction date to a June 2020 transaction date. Journal vouchers with a July 2020 transaction date will post in FY21.
Labor Redistributions during July
Labor redistributions of FY20 payroll charges must be approved (the labor redistribution should be at disposition 60) in Banner by 5 p.m. on July 10, 2020, to appear on the June FY20 preliminary statements, and by 5 p.m. on July 16, 2020, to appear on the June FY20 period 12 statements. Redistributions, excluding 2020 MN7 and 2020 BW15, must use a June transaction date to post in FY20. Labor redistributions involving accrued payroll 2020 MN7 or 2020 BW15 must follow special instructions in order for the entry to post in the appropriate fiscal year.
For further assistance on labor redistributions, refer to the Year-End Labor Redistribution Job Aid on the Fiscal Year-End Deadlines for Labor Redistributions web page.
Contact
For questions about Banner Journal Voucher transactions, please contact Tiffany Burnsmier by email at burnsmie@uillinois.edu, or by phone at (217) 244-6414.
For questions about year-end labor redistributions, please contact David Andersen by email at danderse@uillinois.edu, or by phone at (217) 333-7460.
