UAFR Weekly Tips: Anticipated Incoming Wire or ACH Transfer Form
Is your unit expecting to receive payment from an external party via an incoming wire transfer or ACH? If so, follow the guidelines below to ensure that your payment is credited to the appropriate C-FOAP in Banner on a timely basis:
- Download the most recent version of UAFR’s Anticipated Incoming Wire or ACH Transfer Form (located at the bottom of UAFR’s Forms webpage) and save this form to your computer (such as your shared drive or desktop).
- This form requires Adobe Acrobat Reader and will not work with some browsers’ default built-in PDF viewers. This is why it is essential to download the form first so that all fields and functions within the file will work properly.
- To do this, simply click on the link to this form, and if an error message appears (such as “Please wait…”), then simply click the Download button in the upper right corner and save the download to your computer. Then, once you open the downloaded file from the saved location on your computer, the proper form should appear.
- Complete each field of the form as requested, including an appropriate C-FOAP to credit the payment to (such as a self-supporting C-FOAP which utilizes an appropriate revenue account code).
- If you need banking instructions, then answer “Yes” to the question which asks about bank routing information. Once UAFR receives your form, they will connect you with Cash Management who can provide the applicable instructions.
- Once your form is completed, click on the Generate Email button at the bottom of the form. If all the fields within the form are properly completed, a new email (which will have the completed form attached to it) will be generated.
- Before sending the email, attach any additional supporting documentation that you may have on hand (such as a copy of the invoice sent to your customer). Also, be sure to add additional text to the body of the email which further explains the details surrounding the transaction. This additional information, along with the completed form, will provide the necessary support for UAFR.
- Once the draft email has been properly updated, send it to the auto-populated email address. UAFR will then review the form and will ask questions if needed.
Contact
For further details on this process, search on “Bank Wire or ACH Receipts” in the Search box of the Business & Finance Who to Ask list and reach out to the applicable subject matter expert on this topic.
