The University of Illinois Urbana-Champaign is in full swing with the FY24 renewal season. All renewal requisitions $50,000 and above should have already been submitted. The deadline for small dollar purchases, $10,000 - $49,999, is April 1, 2023. Failure to submit requisitions by the required deadlines will result in requisitions not being completed prior to July 1, 2023.
It is essential that departments submit requisitions in a timely manner to allow sufficient time to process competitive solicitations and to prepare recommendations for the Board of Trustees, if necessary. In addition to competitive solicitations, departments should submit all software requisitions and contracts as soon as possible to ensure adequate time for any further software approval reviews/processes (which will likely include reviews outside of the PCM office). Failure to submit requisitions by the required deadlines, or in advance, will result in requisitions not being completed prior to July 1, 2023.
We highly advise units to submit annual requisitions in advance of the following due dates.
| Purchase Request Amount | Date Due in UIUC Purchasing |
|---|
| Renewals of $1,000,000 or more for commodities, general services and/or professional and artistic services, including sole sources, require Board of Trustees approval. | January 23, 2023 Last FY23 BOT Mtg. Date
May 18, 2023 |
| $100,000 to $999,999 for commodities and general services, and sole sources. | January 30, 2023 |
| $100,000 to $999,999 for professional and artistic services | January 30, 2023 |
| $50,000 to $100,000 for commodities and general services | February 13, 2023 |
| $50,000 to $100,000 for professional and artistic services | February 13, 2023 |
| Between $10,000 and up to $49,999 | April 3, 2023 |
| Up to $100,000 for construction and construction-related services | April 3, 2023 |
Contact
If you have questions, please contact urbanapurchasing@uillinois.edu or 217-333-3505.
