To ensure compliance and consistency with the University of Illinois System’s financial reporting requirements, it is important to properly code university travel expenses. See below for guidance:
If any portion of the travel occurs beyond the Illinois border, then the entire trip would be considered out-of-state travel.
- For example, if an employee who works remotely from their home in Michigan travels to Illinois for an in-person meeting pertaining to university business, then those travel expenses would be considered as out-of-state travel.
However, if all the travel occurs within the Illinois border, then that would be considered in-state travel.
- For example, if an employee based in Urbana-Champaign travels to Chicago for a series of in-person meetings regarding university business and stays overnight in a hotel, then the hotel costs would be considered in-state travel.
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If you have questions, please submit a Service Request Form to University Payables.
