Please forward this announcement to staff in your unit who may have a need for this information.
Users are reminded of the following deadlines and special instructions for processing journal vouchers and labor redistributions in July. It is extremely important to follow these instructions to ensure the transactions are posted in the correct fiscal year.
Posting Banner Journal Voucher Transactions during July
Banner journal voucher forms (FGAJVCD, FGAJVCM, and FGAJVCQ) automatically default to the current calendar date as the transaction date. The transaction date determines the fiscal year of the journal voucher. During the month of July, in order for a transaction to post in FY25, you must manually change the transaction date to a June 2025 transaction date. Journal vouchers with a July 2025 transaction date will post in FY26.
All FY25 journal vouchers, including any JV feeders processed through Finance Feeder Front End or Xferprod, must be entered and approved into Banner by 5 p.m. on Friday, July 11, 2025. After 5 p.m., users will not be able to complete the journal vouchers due to Banner year-end security. Due to the time needed for entries to potentially go through approval queues, we suggest that you get all journal vouchers and feeders submitted by 5 p.m. on Wednesday, July 9, 2025. This will allow adequate time to ensure your entries are posted before the cutoff.
Labor Redistributions During July
Labor redistributions of FY25 payroll charges must be approved (the labor redistribution should be at disposition 60) in Banner by 5 p.m. on July 4, 2025, to appear on the June FY25 preliminary statements, and by 5 p.m. on July 10, 2025, to appear on the June FY25 period 12 statements. Redistributions, excluding 2025 MN7 and 2025 BW14, must use a June transaction date to post in FY25. Labor redistributions involving accrued payroll 2025 MN7 or 2025 BW14 must follow special instructions in order for the entry to post in the appropriate fiscal year.
For further assistance on labor redistributions, refer to the Year-End Labor Redistribution Job Aid on the Fiscal-Year-End Deadlines for Labor Redistributions web page.
Contact
For questions about Banner Journal Voucher transactions, please contact Tiffany Burnsmier at burnsmie@uillinois.edu.
If you have any questions about year-end labor redistributions, email UAFR Payroll Accounting at uafrpayrollacctg@uillinois.edu.
