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• Important Reminders Before Submitting a Vendor Information Form

  Jan 30, 2026 3:00 pmFY 26Accounting and BudgetingBuying and ContractsEquipment ManagementPaying PeoplePayments to the UniversityTravel

  University Payables Vendor Maintenance would like to remind units of the following before submitting a new Vendor Information Form:

  • Search for an existing vendor before requesting a new Vendor Information Form. For the best results include an % before and/or after the vendor’s name. The University has over 65,000 active vendors. Avoiding duplicate requests cuts down on processing time which reduces the time it takes to make the payment.
    
    
  • Vendor Information Forms should not be submitted for the following. Please use the Emburse Temp-Vendor functionality for:
     
    • Refunds of any kind  
    • Non-employee reimbursements
    • Human Subject Payments of $199 or less in a calendar year
      
      
  •  If the university will not be paying the entity, please use the Second Party: Customer Information Form for entities that will be paying the university.

  Following the steps above will reduce the number of Vendor Information Forms being submitted and allow the Vendor Maintenance staff to focus on processing the necessary forms. 

  Contact
  
  If you have questions, please contact University Payables Vendor Services at uivendor@uillinois.edu