With year-end approaching, have you considered analyzing your C-FOAPAL segments to see if there are any fund, organization, program, activity, location, or index codes within your unit which you no longer use? If so, now would be a great time to submit a request in order to have these segment codes terminated prior to the start of the new fiscal year.
- To submit a termination request, send an email to uas@uillinois.edu with a clear indication of which segment code you would like to terminate. Be sure to include the applicable chart, code, and title to ensure there is no confusion as to which C-FOAPAL segment code needs terminated.
- As outlined in the FY23 Closing Procedures, the deadline to submit termination requests for FY23 business is Friday, June 16. Any termination requests received after this date will be processed in August after the fiscal year-end close is complete.
- If you are requesting the termination of a fund or program code, keep in mind that certain conditions must be met before the code can be terminated. For example, the code cannot have any of the following items tied to it. UAFR can assist you in identifying these items if needed:
- Open encumbrances
- Active payroll appointments or job positions
- Active detail codes
- Active P-Cards or T-Cards
- For further details on the FOAPAL segment termination process, refer to UAFR’s Terminating FOAPAL Segments FAQs.
Contact
If you have additional questions on this termination process, feel free to reach out to the applicable subject matter experts within the C-FOAPAL Questions section of UAFR’s Who to Ask list.
