The Office of the Vice President, Chief Financial Officer & Comptroller announces that updates to Section 11.7 - Employee Donations for Programs Under the Perceived Control of the Employee have been published in Section 11 - Gifts and Endowments of the Business and Financial Policies and Procedures Manual.
This updated policy replaces the previous version (Section 11.7 - Make a Donation in Support of Your Own Program) and provides guidance to units on how to avoid the appearance of a conflict of interest between an employee’s personal interests and University of Illinois System activities in the scenario where the system chooses to accept a donation from an employee (or an employee’s family member) in support of research or programs under the perceived control of that employee.
Highlights of the policy and procedural updates include:
- Expanding the "Applicability of the Policy" section to include donations that were made by "a business entity where the employee or the employee’s family member has a controlling interest and/or the authority to make a donation";
- Clarifying that the system may choose whether to accept these types of donations;
- Providing detailed procedural guidance and conditions for how units must properly accept and manage this type of donation; and
- Updating the Employee Donor Agreement form.
Contact
For additional details regarding this updated policy, please refer to the subject matter experts listed in the Gift Funds section of University Accounting and Financial Reporting’s Who to Ask list. The University of Illinois Foundation can also provide further details if needed.
For questions about conflict of interest implications, consult your university Conflict of Interest Office.
For questions about the Business and Financial Policies and Procedures Manual, contact the CFO Business and Finance Policy Office at (312) 585-9049 or obfspolicies@uillinois.edu.