Did you know that certain conditions must be met before a fund code can be terminated?
For example, before terminating a self-supporting fund, UAFR must verify that:
- No open encumbrances remain on the fund;
- No active payroll appointments or job positions remain on the fund;
- No active detail codes remain tied to the fund;
- No active PCards or TCards are using the fund as a part of their default C-FOPs;
- A plan is in place to terminate any non-generic program code associated with the fund (such as a default program code assigned to the fund within FZMFUND), unless there is a legitimate reason that it remains active; and
- Any surplus balance or deficit balance remaining on the fund is properly cleared prior to termination (UAFR can provide guidance on the allowable methods to address these surplus or deficit balances).
While this is a somewhat complex process, UAFR can help provide guidance if needed to ensure your request is handled efficiently and effectively once it has been submitted.
If your unit has a fund that you would like to terminate, simply email uas@uillinois.edu to make the request, and UAFR will begin the review process and will let you know if any issues arise that need addressed prior to termination.
Contact
For additional details, refer to UAFR's Terminating FOAPAL Segments FAQs. If you have further questions, feel free to reach out to UAFR at (217) 333-4568.
