The Office of the Vice President, Chief Financial Officer & Comptroller announces that Business and Finance Policy 15.1.2 Headquarters and Travel / Commuting to University for Fully Remote Employees has been published and is now in effect. This was previously an Additional Resource that has been updated and is now a policy. This policy allows departments the option, but not the obligation, to reimburse fully remote employees for mandated travel. To aid departments in following the policy, three Additional Resources have also been published:
- Fully Remote Employee Travel / Commuting FAQs
This document answers several questions that were asked of the policy subject matter experts during presentations to the campuses in February 2024. The FAQs are divided into three sections: Eligibility, Departmental Standards, and Process.
- Fully Remote Employee Travel / Commuting Tax Considerations
This document provides information to departments and employees regarding any tax considerations attendant to this policy.
- Fully Remote Employee Travel / Commuting Fully Remote Reimbursement
This document provides a checklist of some, but not all, items departments should consider when drafting internal documentation for when and if fully remote employees within the department are reimbursed for mandated travel. Departments are encouraged to write and distribute internal documentation to fully remote employees. Doing this will ensure all parties are aware of unit-specific policies and ensure consistency in application.
Contact
If you have questions about the rewritten policy, please contact the Business and Finance Policy Office at obfspolicies@uillinois.edu.
