Please forward this announcement to staff in your unit who may need this information.
Users are reminded of the following deadlines and special instructions for processing journal vouchers and labor redistributions in July. It is extremely important that these instructions are followed to ensure the transactions are posted in the correct fiscal year.
Posting Banner Journal Voucher Transactions During July
Banner journal voucher forms (FGAJVCD, FGAJVCM, and FGAJVCQ) automatically default to the current calendar date as the transaction date. The transaction date determines the fiscal year of the journal voucher. In July, for a transaction to post in FY23, you must manually change the transaction date to a June 2023 transaction date. Journal vouchers with a July 2023 transaction date will post in FY24.
All FY23 journal vouchers, including any JV feeders processed through Finance Feeder Front End or Xferprod, must be entered and approved into Banner by 5:00 p.m. on Friday, July 14, 2023. After 5:00 p.m., users cannot complete the journal vouchers due to Banner year-end security. Due to the time needed for entries to go through approval queues potentially, we suggest that you get all journal vouchers and feeders submitted by 5:00 p.m. on Wednesday, July 12, 2023. This will allow adequate time to ensure your entries are posted before the cutoff.
Labor Redistributions During July
Labor redistributions of FY23 payroll charges must be approved (the labor redistribution should be at disposition 60) in Banner:
- 5 p.m. on July 6, 2023, to appear on the June FY23 preliminary statements
- 5 p.m. on July 13, 2023, to appear on the June FY23 period 12 statements
Redistributions, excluding 2023 MN7 and 2023 BW15, must use a June transaction date to post in FY23. Labor redistributions involving accrued payroll 2023 MN7 or 2023 BW15 must follow special instructions in order for the entry to post in the appropriate fiscal year.
For further assistance on labor redistributions, refer to the Year-End Labor Redistribution Job Aid on the Fiscal Year-End Deadlines for Labor Redistributions web page.
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