This announcement applies to the University of Illinois Urbana-Champaign only.
The Purchasing and Contract Management Office (“PCMO”) has implemented a new step to help identify potential conflicts of interest during the vendor selection process.
What’s Changing?
The Unit will no longer be required to provide employment or student information when creating their requisition.
The PCMO Buyer will review vendors with a UIN in iCard to determine if a vendor has been employed by the university.
- If current or past (within the last three years) university employment is identified, the Buyer will return the requisition with a comment noting the potential conflict of interest.
- The Department will then be responsible for sending the vendor the Financial Disclosures and Conflict of Interest Form, found here, for completion and signature.
- Once completed, the form must be attached to the Internal Notes & Attachments section on the iBuy requisition and resubmitted to PCMO for final review and determination. The requisition will remain on hold until the completed form is received and reviewed.
Action Required by Departments:
- Monitor requisition comments/requisition returns from Buyers.
- Promptly send the disclosure form to vendors when notified.
- Attach and return completed forms to PCMO for review.
Thank you for your cooperation as we continue to enhance integrity and accountability in our procurement processes.
Contact
For questions, please contact PCMO at urbanapurchasing@uillinois.edu or 217-333-3505.
