Arranged travel is as simple as ever. In Chrome River anyone with a TCard can pay for another person’s travel arrangements and reconcile the charges. This is particularly useful when arranging travel for a non-employee.
So, what’s the tip? Help your expense reports get approved by using the “Non-Employee Expenses” tile (account code 154900) when you have travel charges for a non-employee (hotel, flight, taxi, etc.).
Chrome River will automatically assign an expense tile based on the vendor information, so be sure to update it. This update can be completed in the eWallet when the charge first comes in or when you attach the TCard transaction to the expense report. To pull up the full tile menu to make the change, click on the down arrow of the assigned tile.
If you forget this important step and your report is rejected, you will have to recall the report to your draft list to make changes. Once in your drafts, open the report and select the line item to be changed. Start editing the line item and click on the assigned tile to pull up the full tile menu. For hotel charges that are fully itemized, you will have to delete the itemization, and the item line, then correct the tile in the eWallet.
Contact
If you have questions, please submit a Service Request Form to University Payables.
