Does your unit have any fund, organization, or program (FOP) codes that are no longer in use? Common examples include self-supporting funds, custodial funds, or program codes. If so, now is an ideal time to request termination of those FOP codes before we get closer to year-end. Here’s how to get started:
- Before submitting your termination request, confirm that your FOP code does not have any existing connections to the items listed below. Any such connections must be removed before the code can be terminated. If you’re unsure, we can assist with this step:
- Open encumbrances
- Active payroll appointments or job positions
- Active detail codes
- Active PCards or TCards
- For fund codes, remember that you can still request termination even if the fund has a surplus or deficit balance. After we receive your request, the appropriate subject matter expert will contact you with guidance on how to resolve any remaining surplus or deficit before termination.
- Finally, to submit a termination request, send an email to uas@uillinois.edu with a clear indication of which FOP segment you’d like to terminate.
- Include the chart, code number, and title to ensure there is no confusion about which FOP segment should be terminated.
- Provide a brief explanation of why the FOP code is no longer needed. This context helps us confirm that termination is appropriate.
Contact
If you have questions about the termination process, feel free to contact us via phone (217-333-4568), email (uas@uillinois.edu), or the Business & Finance Who to Ask list.
