With airlines offering a variety of Economy class airfares, University Payables would like to provide some guidance on what is allowable for university approved business travel.
University travel policy states, ‘All travel must be by the most direct route, using the most economical mode of transportation available considering travel time, costs, and work requirements.’
The university allows all Economy class airfares to be purchased however, individual colleges or departments may have stricter policies so please confirm with your business office prior to purchase.
Below is a list of allowable Economy class airfares offered by the major airline carriers. Travelers and travel arrangers should review the restrictions and fees included with all airfare options and choose the most economical.
Please note, most economical does not mean cheapest when purchasing airfare. Most Basic Economy airfares are not recommended as they cannot be changed or exchanged.
- American – Basic Economy (not recommended), Main, Main Plus, Main Cabin Flexible, Main Select
- United – Basic Economy (not recommended), Economy, Economy Plus
- Delta – Main Basic (not recommended), Main Classic, Main Extra
- Southwest – Basic (advance changes allowed), Choice, Choice Preferred
Consider the following before purchasing airfare:
- Employees, students and guests receive discounted airfare on American, United, and Southwest for university approved business travel through our partnership with Anthony Travel.
- Discounts are available in the iTravel online booking tool or through one of our full-service agents.
- If the original traveler cannot use a cancelled ticket purchased through the iTravel online booking tool or an Anthony Travel agent, Anthony Travel may be able to apply the unused ticket to another traveler in your unit.
- Avoid purchasing airfare through an online agency that is not a university contracted vendor as the system has no recourse for unauthorized charges or fees. Fees that cannot be explained will not be reimbursed.
- Use a university TCard to purchase airfare and eliminate out of pocket expenses for the traveler.
Contact
If you have questions, please submit a Service Request Form to University Payables.
