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• Important Reminders Before Submitting a Vendor Information Form

  Sep 6, 2023 12:15 pmTravelAccounting and BudgetingBuying and ContractsFY 24Paying People

  UPAY Vendor Maintenance would like to remind units of the following before submitting a new Vendor Information Form:

  • Search for an existing vendor before requesting a new Vendor Information Form. The university has over 65,000 active vendors. Avoiding duplicate requests cuts down on processing time, which reduces the time to make the payment.
     
  • Vendor Information Forms should not be submitted for the tasks below. Instead, please use the Chrome River Temp-Vendor functionality.
    • Refunds of any kind  
    • Non-employee reimbursements
    • Human Subject Payments of $200 or less in a calendar year
       
  • If the university will not be paying the entity, please use the Second Party: Customer Information Form for entities that will pay the university.

  Following the steps above will reduce the number of Vendor Information Forms being submitted and allow the Vendor Maintenance staff to focus on processing the necessary forms.

  Contact
  If you have questions, please contact University Payables Vendor Services at uivendor@uillinois.edu.