With the end of the fiscal year quickly approaching, it’s important to analyze your C-FOAPAL accounting strings to see if there are any FOPAL codes (such as fund or program codes) that need to be terminated prior to the end of the fiscal year. See below for additional information:
- If you are requesting the termination of a fund or program code, remember that certain conditions must be met before the code can be terminated. For example, the fund or program code cannot have any of the following items tied to it (UAFR can help you identify these items if needed):
- Open encumbrances
- Active payroll appointments or job positions
- Active detail codes
- Active P-Cards or T-Cards
- If you are requesting the termination of a self-supporting fund, keep in mind that it’s allowable to submit a termination request even if self-supporting fund has a surplus cash or fund balance. If needed, contact UAFR's self-supporting fund experts for more details on how this process works.
- To submit a termination request, send an email to uas@uillinois.edu with a clear indication of which FOPAL code you would like to terminate. Be sure to include the applicable chart, code number (such as the fund or program code number), and title to ensure there is no confusion as to which segment code needs terminated.
- As outlined in the FY23 Closing Procedures, the deadline to submit termination requests for FY23 business is Friday, June 16. Any termination requests received after this date will be processed in August after the fiscal year-end close is complete.
- For further details on the FOAPAL segment termination process, refer to UAFR’s Terminating FOAPAL Segments FAQs.
Contact
If you have additional questions on this termination process, feel free to reach out to the applicable subject matter experts within the C-FOAPAL Questions section of UAFR’s Who to Ask list.
