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  • DRAFT: Financial Assistance and Sponsorship Payments to Registered Student Organizations (RSO)

Comments

laa@illinois.edu Feb 27, 2017 1:34 pm

The only thing I would like to see clarified is whether the financial assistance recipient needs to have a Banner ID or can they be paid as a ‘temp vendor’.  From what I read, it seems like the recipient needs to have a Banner ID, but I think it would be beneficial to have that spelled out clearly, some may need that.

Reply to laa@illinois.edu at 1:34 pm
ljrosch@illinois.edu Feb 21, 2017 2:45 pm

Finally, what if the RSO and the unit are truely sharing event costs for an activity? (e.g. they are cospnosring a lecture and are splitting the fees). Would this policy be in effect for a joint cosponsorship? Or only when funds are gifted to an RSO?

Reply to ljrosch@illinois.edu at 2:45 pm
ljrosch@illinois.edu Feb 21, 2017 2:43 pm

Who is responsible and how is the individual students being educated that they will be taxed for any gift given to them if they take the gift on behalf of the RSO?

Currently with RSO structures in place, the Treasurer could be put in the spot regularly of taking this on and I'd want to be sure they are aware of exactly what it means.

Reply to ljrosch@illinois.edu at 2:43 pm
ljrosch@illinois.edu Feb 21, 2017 2:40 pm

Another question - if the unit gives money to an RSO and receives the right to have their logo on the RSO's marketign materials, does that mean that the unit is an official cosponsor of the RSO's event/activity? This is how we have presented this previously. If this is the case, my understanding is the unit is now liable for the activity at the event. This is not mentioned in the policy - is it in the agreement form? Just want to make sure the unit is aware of the risk they are taking on.

 

Reply to ljrosch@illinois.edu at 2:40 pm
ljrosch@illinois.edu Feb 21, 2017 2:36 pm

If I am reading this correct, knowing that the majority of RSOs on campus are not established legal entities, then this policy states that any money given to an RSO has to go through an individual. And this means that no money would go into the RSO's on campus accounts. Is this correct? And then even when an RSO is a legal entity, all money given will be to an off campus bank account?

 

Just making sure as this is a big change in that it means units can no longer put money into the RSO On-campus account. Can you confirm?

Reply to ljrosch@illinois.edu at 2:36 pm
aaronr1@uic.edu Feb 17, 2017 2:25 pm

Similar comment to the one on the other policy. Should the below heading be updated to reflect that the content is primarily about the ability to identify intent? Also, similar questions/comments related to what the line is for allowable v. unallowable identification of intent.

Financial Assistance/Sponsorship Payment for a Recipient to Purchase Goods or Services

Reply to aaronr1@uic.edu at 2:25 pm
aaronr1@uic.edu Feb 17, 2017 2:17 pm

Also, Insert the word “directly” per below.

RSO:  Financial assistance/sponsorship payments must be made directly to the RSO if the RSO is an established legal entity with its own tax identification number.

Reply to aaronr1@uic.edu at 2:17 pm
aaronr1@uic.edu Feb 17, 2017 2:15 pm

In the sentence below, I recommend moving the word “directly” so that it reads “… made directly to RSOs or made to students on behalf of an RSO”.

Applicability of the Policy

This policy applies to all financial assistance/sponsorship payments made to RSOs or made directly to students on behalf of an RSO.

Reply to aaronr1@uic.edu at 2:15 pm
mocamp2@uic.edu Feb 16, 2017 3:47 pm

There is no mention of what source of funds are allowed (state, ICR, gift, etc.). Are there no restictions on that? Perhaps the "funding" section should be called something else because we are led to believe that the funding source is mentioned under that section.

Reply to mocamp2@uic.edu at 3:47 pm