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  • Open Comment Period: May 17 - June 2, 2017

    In this Open Comment Period:

    Section 8 – Determine the Allowability of Specific Expenditures Financial Assistance and Sponsorship Payments to Outside Organizations

    Welcome!

    In this Open Comment Period we present updated policy and procedural information for processing financial assistance and sponsorship payments to outside organizations.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: May 21 - June 4, 2020

    Motor Vehicle Accidents

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 20th and closing June 3rd at 5 p.m. CT to present a new policy entry, Section 15.3 Motor Vehicle Accidents in the Business and Financial Policies and Procedures Manual. This new policy combines current policies, 15.3.1 Report an Accident Involving a University Vehicle, 15.3.2 Report an Accident Involving a Commercial Rental Vehicle, and 15.3.3 Report an Accident Involving a Personal Vehicle while on University Business.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 22 - June 5, 2023

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 05/22/23 and closing 06/05/23) for Headquarters and Travel Status. This policy has been updated to clarify when an employee is on travel status and define terms relating to the application of the policy.

    Highlights include:

    • Details concerning when an employee is on travel status.
    • When employee travel status begins and ends.
    • Fully remote employee reimbursement eligibility for occasional trips to campus.
    • Definitions of applicable terms.
    • Updated resources.

    Contact

    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at (312) 585-9071 or obfspolicies@uillinois.edu.
  • Open Comment Period: May 28 - June 11, 2020

    Section 10 Cash Handling

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 28th and closing June 11th at 5 p.m. CT to present updates to Section 10 Cash Handling of the Business and Financial Policies and Procedures Manual.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 4 - May 13, 2016

    In this Open Comment Period: Section 16 - Sponsored Projects Cost Transfers

    Welcome!
    The Federal Office of Management & Budget (OMB) issued Federal policy CFR Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also called OMB Uniform Guidance). The Office of Business and Financial Services (OBFS) must update University business and financial polices and procedures to be consistent with these federal regulations. The following are proposed updates relating to sponsored project cost principles. This new policy topic section will replace Sections 16.1.2, 16.1.6, and 16.1.7.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: May 4 - May 15, 2015

    In this Open Comment: Section 22 - Charge Self-Supporting Goods and Services to Sponsored Project Funds

    A new policy and procedure will be in place for charging self-supporting goods and services to sponsored project funds. This change is to comply with the new policy from the Federal Office of Management & Budget, titled "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (also called OMB Uniform Guidance). Please review the new section titled "Charge Self-Supporting Goods and Services to Sponsored Projects" and provide comments.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: May 4 - May 15, 2020

    Accounting for Fundraising and Development Expenses

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 4th and closing March 15th at 5 p.m. CT to present updates to an existing gift policy within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.6 Accounting for Fundraising and Development Expenses and replace existing subsection 11.6 Coding of Fundraising Costs.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: May 5 - May 18, 2022

    Section 8.4.2 Electronic Codes for Human Subject Payments

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning May 5th and closing May 18th) for 8.4.2 Electronic Codes for Human Subject Payments. 

    Highlights include:

    • Availability of eCodes as a cash equivalent to incentivize human subject participation in research projects.
    • The eCode creation process including designating individuals responsible for payments related to the study.
    • Information required to be provided in back-up documents.

    Please review the proposed changes and provide feedback that will be considered before the new policy is published. 

    Contact: For questions contact the Policy Office at 312/585-9071 or obfspolicies@uillinois.edu.

  • Open Comment Period: November 14 - December 5, 2019

    Section 13 Accounting

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President and Comptroller is hosting an open comment period, beginning November 14th and closing December 5th at 5 p.m. CT, related to changes for Section 13 Accounting of the Business and Financial Policies and Procedures Manual.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: November 15 - December 4, 2019

    Business Meals, Refreshments, and Alcohol

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President and Comptroller is hosting an open comment period, beginning November 15th and closing December 4th at 5 p.m. CT, to present updates to existing business meals, refreshments, and alcohol policies in Section 8 Payments and Reimbursements of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 8.1.1 Business Meals, Refreshments, and Alcohol.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: November 19 - December 17, 2020

    Contracts

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 11/19/20 and closing 12/17/20) to present updates and additions to policies and procedures relating to contracts and the contracting process.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at or obfspolicies@uillinois.edu.

  • Open Comment Period: November 1 - November 12, 2022

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 10/31/2022 and closing 11/11/2022) for policies contained within Section 15.4 University Motor Vehicles including 15.4.1 through 15.4.5. 

    Highlights include:

    • Unifies terminology for consistency across policies
    • Explains when specified driver authorization approvals are needed
    • Updates processes and contact information for renting University Motor Pool vehicles
    • Clarifies the responsibilities of units concerning unit (non-Motor Pool) vehicles

    Contact

    For questions contact the Policy Office at (312) 585-9071 or obfspolicies@uillinois.edu.

  • Open Comment Period: November 28 - December 9, 2022

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 11/28/22 and closing 12/09/22) for policy updates concerning a unit incurring expenses to lease, or provide a house stipend for, a residence or apartment used by employees in support of the Mission & Vision of the system.

    Highlights include:

    • Requirement to create a business case document explaining how the lease supports the Mission & Vision of the system and addressing how the lease of space benefits the unit in relation to its cost.
    • Procedure for a short term residence expense reimbursement (one year or less).
    • Procedure for a long term residence stipend (more than one year).

    Contact

  • Open Comment Period: November 2 - November 13, 2020

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning November 2, 2020 and closing November 13, 2020 at 5 p.m. CT to present updates to existing gifts policies within Section 11 Gifts and Endowments of the Business and Financial Policies and Procedures Manual. The proposed policies are being presented as 11.8 Returning Funds to the University of Illinois Foundation (UIF) and replaces existing subsection Section 11.8 Return of Gift Funds to the University of Illinois Foundation.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at (312) 585-9049 or obfspolicies@uillinois.edu.

  • Open Comment Period: October 02 - 16, 2018

    Welcome!

    In this Open Comment Period:

    Section 15 – Additional Resources for 15.2 Travel Card (T-Card)

    Prohibited T-Card Purchases

    In this Open Comment Period we present updated policy information for Prohibited T-Card Purchases.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: October 11 - October 22, 2021

    Section 19.4.1 Electronic Signatures

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer and Comptroller announces an open comment period (beginning 10/11/21 and closing 10/22/21) to present updates concerning the responsibility for maintaining verification records of documents with electronic signatures.

    Please review the proposed changes and provide feedback.

    Contact: For questions contact OBFS Policies at or obfspolicies@uillinois.edu.

  • Open Comment Period: October 24 - November 4, 2016

    In this Open Comment Period: Section 7.2 - Purchase Goods and Services

    Welcome!

    In this Open Comment Period we present updated policy and procedural information for purchasing goods and services, in Section 7.2 - Purchase Goods and Services.

    The changes were made to incorporate the requirements for small purchase competition now required under Section 4.2020 of the Higher Education Procurement Rules.  Additional changes are proposed throughout Section 7.2 to update all subsections. Updates also include a new Small Purchase Waiver form, and changes to the Electronic Services Purchased by P-Card form and Software Purchase by P-Card form.

    Adopted changes to Section 7.2 - Purchase Goods and Services will have an effective date of January 1, 2017.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014

    WELCOME!
    This new policy section is intended to formalize and enhance procedures for the administration of agency funds. The documents open for comment listed below address this need by establishing initial core requirements and processes for administration of fund type 9D ("Agency-Other") agency funds; they do not address student organization funds or payroll withholding agency funds. Subsequent additions to this section will be developed to address specific needs.

    Special Note: These policies require each unit to obtain a signed agreement with the owner of the funds before a new fund may be established. A plan to implement these policies for currently existing agency funds will be communicated in a separate announcement when they are released.

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Comply with Unit Liaison Responsibilities for an Agency Fund

    Please note that in addition to the policy, there is also a prospective update to the "Request to Return to Owner Funds Held by the University as Fiscal Agent" form. Please use the link at the bottom to view the form.

    Before You Begin
    A University unit must serve as liaison between the University and the owner of money held in an agency fund. The liaison unit serves as the University’s official contact with the owner and is responsible for oversight of the Banner fund that provides a record of the owner’s financial transactions and balances. Consult Policies for Managing Agency Funds.

    If your unit will receive cash as part of your liaison responsibilities, you must be a cash handling unit. For additional information, consult Obtain Approval as a Cash Handling Unit.

    Begin
    To comply with liaison responsibilities for an agency fund:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Determine the Need for an Agency Fund

    Begin
    To determine the need for an agency fund:

    • Consult Comply with Liaison Responsibilities for an Agency Fund to learn what your unit’s responsibilities are for agency funds.
    • Consult the flowchart: Determine the Need for an Agency Fund

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Policies for Managing Fund Type 9D Agency Funds

    If your unit needs to act as an agent to hold non-University funds for an external entity (called the“owner”), you may need to create an agency fund. The chart below provides examples:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Request Approval for an Agency Fund

    Please note that in addition to the policy, there is also a prospective update to the "Banner Fund, Program, Index Code Request" form. Please use the link at the bottom to view the form.

    Before You Begin
    Your campus OBFS executive officer and University Accounting and Financial Reporting (UAFR) must approve establishing an agency relationship before receiving the deposits of money owned by others and held by the University as an agent.

    Acquaint yourself with the information in Policies for Managing Agency Funds.

    As a non-University unit, the owner is not entitled to the privileges of University units.

    Begin
    To request approval for an agency fund:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Open Comment Period: September 19 - October 3, 2014: Section 2 - Agency Funds: Return Agency Funds to the Owner

    Before You Begin 
    The owner of non-University funds that are held by the University in an agency fund may request a partial or total return of funds as needed or at the termination of the agency fund relationship between the owner and the University. Payments to return agency funds to the owner may not be disbursed to a non-resident alien without prior written approval of the Office of University Payroll and Benefits. Once the funds are returned to the owner, the University is not responsible for any tax or other reporting associated with the use of the withdrawn funds.

    The liaison unit is responsible for submitting the proper documents to process the withdrawal of funds.

    Begin 
    To return agency funds to the owner, the liaison unit must:

    Please take a few moments to review this policy and submit your feedback. Thank you!

  • Request Direct Payment for Approved Goods and Services

    Units may request direct payment for goods and services that are allowed on the Travel & Expense Management (TEM) Allowable Payments List. Items not contained in this list must be paid using other processes in accordance with the policies and procedures for such processes.