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  • 6.1.1 Open Comment Period: August 15 - August 21, 2023

    Aug 15, 2023 12:00 am by Policy Office

    The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for Policy 6.1.1 Determine Minimum Insurance Requirements for Vendors from August 15 to August 21, 2023. This policy has updated risk tiers for contracts regarding: sharing and transfer of personal or sensitive data with outside entities, hazardous materials, and vehicle charters.

    Highlights include:

    • Contracts governing the sharing or transfer of personal / sensitive data (e.g., EU GDPR, HIPAA, FERPA, etc.) has moved from Medium to High Risk.
    • Contracts involving hazardous materials for various services (e.g., abatement, hauling, use, etc.) has moved from Medium to High Risk.
    • Contracts regarding Vehicle Charters has moved from Medium to High Risk.
    • The Tier 1 and Tier 2 insurance requirement documents have been updated.

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    Contact

    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at obfspolicies@uillinois.edu.

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Comments

wgharris@illinois.edu Aug 21, 2023 10:46 am
So this the reason we can no longer buy software and access to databases in a timely manner! We have had several purchases that have nothing to do with HIPPA, FERPA, etc. languish on desks at ORM, presumably while they address these concerns. If you are going to enforce this, fine, but please find a better way to sort out the purchases that DON'T apply first so the rest of us can keep our businesses running.
Reply to wgharris@illinois.edu at 10:46 am
esimpson@illinois.edu Aug 19, 2023 2:27 pm
How will this change affect the ability to use private car services (which are deemed "chartered")? Isn't a PO already needed for these---and not a T-Card? How should departments pivot for emergency private/chartered needs where it isn't possible to get a PO in place?
Reply to esimpson@illinois.edu at 2:27 pm
ehanauer@illinois.edu Aug 18, 2023 3:58 pm
Those of us working with international vendors often find it impossible to find vendors who meet these minimum insurance rates. In particular when we work with partners in the Global South where we need to charter buses and the like to transport groups of students on study abroad programs. Will there be any consideration made in this policy for standard insurance rates in other countries? Campus has given us a mandate to expand our engagement throughout the Global South. Minimum insurance requirements for vendors make this nearly impossible in many countries.
Reply to ehanauer@illinois.edu at 3:58 pm
adyer7@uis.edu Aug 16, 2023 9:17 am
Having a 36 year background in commercial insurance prior to working at the University, I am a bit surprised you are only requiring A.M Best Rating of B+ or better for the insurance carriers. I would strongly suggest changing that to a minimum of a A rated. Companies with A rating have the financial strength to support claims whereas carriers with a B+ rating are considered vulnerable. In this day and age when insurance companies are going out of business and also having to merge with other carriers, you definitely want your contractors to be protected as well as the University.
Reply to adyer7@uis.edu at 9:17 am
llbarta@illinois.edu Aug 15, 2023 10:57 am
Would you please provide additional guidance regarding the "Etc." (Contracts governing the sharing or transferring of personal/sensitive data (e.g., EU GDPR, HIPAA, FERPA, etc.) have moved from Medium to High Risk.?)? Would you please confirm that the work conducted with search firms will not be included? Thank you!
Reply to llbarta@illinois.edu at 10:57 am