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  • 15.1.5 Open Comment Period: September 14 - September 28, 2023

    Sep 14, 2023 9:00 am by Policy Office

    The Office of the Vice President, Chief Financial Officer, and Comptroller announces an open comment period for a new policy titled: 15.1.5 International Travel Insurance from September 14 to September 28, 2023. This policy requires University of Illinois System employees traveling internationally on system business to enroll in international travel insurance.

    The system pays the insurance premium for system business travel for employees, but enrollment is required in order to properly document travel and coverage and ensure reimbursement of travel expenses.

    Highlights include:

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    • If you have questions about the updates to policy, please contact the CFO Business and Finance Policy Office at obfspolicies@uillinois.edu.

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Comments

salomel@illinois.edu Sep 18, 2023 9:44 am
If this new policy comes into effect, it means that staff will have to wait until they get proof of travel insurance enrollment from travelers before purchasing anything with their T-Card on behalf of the travelers. This would, in most cases, delay the purchase of travel arrangement, with result of having to purchase more expensive services, such as airfare, etc. Indeed, if this new policy comes into effect, I personally will wait until I receive proof of travel insurance enrollment from travelers before purchasing anything for them with my T-Card, because otherwise, I might be stuck with many T-Card transactions which I will not be able to reconcile, because it would no longer be compliant to reconcile a T-Card transaction without documented proof of travel insurance enrollment.
Reply to salomel@illinois.edu at 9:44 am
rebekah2@illinois.edu Sep 18, 2023 9:44 am
I am curious to know--if a UIUC employee/traveler is in compliance with the insurance policy but the staff submitting an expense report on their behalf is unable to get the receipt showing the insurance policy was purchased within the time frame that the T-Card charges must be processed (for instance, if a flight was purchased with a staff T-Card and the traveler did sign up for the insurance however when they were traveling they were unresponsive to emails and did not provide the receipt to the staff person preparing the expense report in a timely manner), will the staff member's expense report be returned? Will the processing of that T-Card expense report be delayed based on not having this included?
Reply to rebekah2@illinois.edu at 9:44 am
jmwright@illinois.edu Sep 14, 2023 2:19 pm
As is common, if someone travels internationally and decides to stay a few extra days at their own cost, don't they still have to be covered during their return trip, and will they be able to factor that in? For instance, faculty travels for business October 1 - 7 for conference, and decides to stay until the 14th. Would they be able to have coverage October 1-7 & 14th? Also: "Travelers requiring significant cancellation or interruption benefits should augment this policy with additional kkinsurance [sic]" This is at their own expense, right?
Reply to jmwright@illinois.edu at 2:19 pm